Village of Dunlap Board of Trustees met Nov. 9.
The Dunlap Board of Trustees serves as the legislative arm of the community. Members meet at 7 p.m. on the second Wednesday of each month in the Village Hall.
Village of Dunlap 104 N. Second Street Dunlap, Illinois 61525 309-243-7500
REGULAR SESSION November 9, 2016
President Jack Fennell called the regular meeting of the Village Board of Trustees to order at 7:00p.m. Trustees present were Colleen Slane, Sheila Taylor, Jack Esterdahl, Lori Parkhill, Aaron Barrington and Bob Anderson. A motion was made by Jack Esterdahl to accept the minutes from the October 12, 2016 regular meeting. Aaron Barrington seconded the motion. Roll call vote- all approved. Motion carried. A motion was made by Aaron Barrington to accept the minutes from the October 3, 2016 special meeting. Bob Anderson seconded the motion. Roll call vote- all approved. Motion carried.
BILLS The bills were reviewed as follows: Alan Environmental Products 311.91 AmerenCilco 646.51 Better Banks Visa 310.00 Contech 928.60 Connor Co. 38.36 R.A. Cullinan 23365.00 Digital Copy Systems 3236.00 Frontier Communications 196.06 German Bliss 49.00 Grawey Glass 230.87 HD Waterworks 135.61 Health Care Service Corp 3236.48 Homefield Energy 974.51 Illinois Municipal League Risk Mgmt. 19350.54 Illinois American Water 13679.83 Kelly Sauder Rupipier 701.05 Kickapoo Sand and Gravel 195.64 MediaCom 57.45 Menards 205.30 Miller, Hall, & Triggs, LLC 1602.55 OfficeMax 312.17 Petty cash 168.70 PDC Lab 160.95 Peoria County Finance 467.00 Peoria County Sheriff 1888.64
Peoria Journal Star 214.50 PowerNet Global 18.90 Pro Automotive 55.62 Reliance Standard Life Co. 409.64 Shell Fuel 655.55 Simmons Little Johnnies 144.00 Underground Pipe & Valve Inc. 9149.99 USA Bluebook 359.99 Verizon Wireless 135.28 Wieland’s Lawnmower Hospital 145.00 Wigand Disposal Co. 90.32 Dale E. Bishop 6013.26 Dwight Johnson 785.00 Jason D. McGinnis 1942.50 John G. Fennell, Jr. 440.00 Marcus J. Loser 3490.93 Miranda Simpson 747.00 Natalie Bishop 272.50 Tracy N. Korger 450.00 EFPTS 3769.16 IDOR 499.63 IMRF 2188.25 State Disbursement Unit 411.50
A motion was made by Aaron Barrington to pay the bills as presented. Sheila Taylor seconded the motion. Roll call vote- all approved. Motion carried.
TREASURER’S REPORT Dwight Johnson reported a normal month of spending, and on budget. The Village received $3345 in a yearly natural gas franchise payment from AmerenCilco, and a quarterly franchise payment from Mediacom in the amount of $3500.00. A motion was made by Jack Esterdahl to accept the treasurer’s report, and Sheila Taylor seconded the motion. Roll call vote- all approved. Motion carried.
DALE BISHOP’S REPORT All water and sewer operations are normal. Water reservoir was emptied and refilled. Illinois American Water main line is concerning due to its age and frequency of leaks. The new water rates have started. Only 3 water meters left in install in the village. The new water meters have a great warranty and should last 20-25 years. The roof will be repaired and completed by Thanksgiving. The roof on the pump house was replaced. Storm drains are being cleaned out. Two culverts have been installed on the North side of town. A new house is being built on the Northwest side of town. Mr. Bishop is working with Ameren to reinstall Christmas decoration brackets on electrical poles throughout the village. New LED Christmas decorations were ordered and look great. We have spent $150,000 total for over 600 new water meters. New billing software will be installed when we are ready.
At 7:13 p.m., Sheila Taylor made a motion to go into Executive Session. Bob Anderson seconded the motion. Roll call vote- all approved. Motion carried. At 7:25 p.m., regular session was resumed.
COMMITTEE REPORTS Jack Fennell –New part time administrative assistant has started on Fridays. Colleen Slane- Police Reports were reviewed. We will be awarding 3 certificates for the upcoming Holiday Home Decorating contest. Aaron Barrington added his concern about the speeding traffic in town, and has requested more police presence and patrols. Dale Bishop added that the Mayflower Restaurant has started to remodel the restaurant formerly known as Jane’s Icebox. It will be opening soon.
Jack Esterdahl- Mr. Esterdahl would like to acquire a surveillance system for a few areas throughout the village in order to prevent theft/crime/vandalism. He is looking at several options. We are awaiting the plans and estimates for sidewalk extension on Cedar Hills Drive and Legion Hall road.
Lori Parkhill- Ms. Parkhill would like to set up some guidelines for the Village to follow in regards to abandoned property. Discussion followed. The board will ask the Zoning Board to address these concerns and make recommendations, including the use of liens and mowing at the owners’ expense.
Bob Anderson- Mr. Anderson is working with the village attorney to get new zoning laws for outbuildings and stand alone decks. The Zoning Board will review and pass along its recommendations.
Sheila Taylor reviewed the 2015 animal protection reports. The village pays for full and mandated services from PAWS. We need to keep them informed of our boundaries. The new director is still streamlining their services. Sheila Taylor made a motion to renew the Village’s contract with PAWS. Jack Esterdahl seconded the motion. Roll call vote- all approved. Motion carried.
Dwight Johnson reviewed Ordinance 16-12, Tax Levy Ordinance. The Village will receive a 4.8% increase. Individual property taxes will not increase, but the village will be able to collect on new home/business construction. Aaron Barrington made a motion to accept Ordinance 16-12, Tax Levy Ordinance. Bob Anderson seconded the motion. Roll call vote- all approved. Motion carried.
Colleen Slane made a motion to adjourn, and Jack Esterdahl seconded the motion. Roll call vote- all approved. Motion carried. Meeting adjourned at 7:58 p.m. Dated December 14, 2016
Tracy N. Korger, Dunlap Village Clerk
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