Peoria Standard

Chillicothe Park District Board met May 13.

Here is the minutes provided by the Board:

Meeting was called to order at 7:00 am by Trustee Nudd

Board Members Present: Gary Craig, Kyle Kinnary, Jeff Nudd, Shane Placher, Ben Tiller

Staff Present: Director Yates, Treasurer Van Ostrand, Secretary Highfill, Attorney Mahoney

Board Members Absent: Wes Williamson, Carol Masek

Guests Present: Mike Hughes, Jeff Anderson

Review of Minutes: Minutes of April 2017 meeting were reviewed.

Motion to approve was made by Trustee Craig and seconded by Trustee Tiller.

Result: Ayes: 5; Nays: 0

Motion Approved

Review of Bills: Summary of bills for May and June 2017 was reviewed, including additional bills.

Motion to approve as presented was made by Trustee Tiller and seconded by Trustee Craig.

Result: Ayes: 5; Nays: 0

Motion Approved

Financial Report: Sharon stated letter received from Heartland Bank regarding interest due by June 30th on Series 2010 GO Bond and she completed the 2017 Tax Levy distribution schedule. Discussion was held on transfer of funds to Capital Improvement Fund.

Motion to approve transfer of $100,000 from Checking Account to Capital Improvement Fund was made by Trustee Placher and seconded by Trustee Kinnary.

Result: Ayes: 5; Nays: 0

Motion Approved

Motion to approve financial report as presented was made by Trustee Tiller and seconded by Trustee Craig.

Result: Ayes: 5; Nays: 0

Motion Approved

Old Business: Personnel Committee: Trustees Craig and Tiller explained how the Committee established direction for personnel, including a Director Review, with new yearly goals, and Employee Agreement if compensation is changed. The End Fiscal Year Report was summarized with the Director Review having new goals of HR and finance education, employee leadership and management of employees; company vehicles to be reviewed for fleet and equipment replacement programs; and cell phone issuance is still pending.

Motion to approve 3% salary increase for Secretary effective June 1, 2017 was made by Trustee Craig and seconded by Trustee Tiller.

Result: Ayes: 5; Nays: 0

Motion Approved

Motion to approve 3% salary increase for Treasurer effective June 1, 2017 was made by Trustee Craig and seconded by Trustee Tiller.

Result: Ayes: 5; Nays: 0

Motion Approved

Motion to approve Employee Agreement for Director, contingent upon re-evaluation of medical compensation, if needed, was made by Trustee Tiller and seconded by Trustee Placher.

Result: Ayes: 5; Nays: 0

Motion Approved

Motion to approve appointment of Treasurer Van Ostrand as IRS Compliance Officer for Bond Expenditures was made by Trustee Tiller and seconded by Trustee Craig.

Result: Ayes: 5; Nays: 0

Motion Approved

Motion to approve adoption of Resolution of the Peoria Rural Enterprise Zone within the Chillicothe Park District was made by Trustee Craig and seconded by Trustee Tiller.

Result: Ayes: 5; Nays: 0

Motion Approved

Motion to approve Phillips, Salmi & Associates, LLC to conduct Audit services for Fiscal Year 2017 in the amount of $6,350 was made by Trustee Tiller and seconded by Trustee Craig.

Result: Ayes: 5; Nays: 0

Motion Approved

Adjournment: Motion to adjourn was made by Trustee Craig and

seconded by Trustee Tiller at 8:45 am. Result: Ayes: 5; Nays: 0 Motion Approved

Oath of Office: Oath of Office was administered to Steve Maurer for President and Joyce Hughes and Kyle Kinnary for 4-year term Trustees.

Board Members Present: Joyce Hughes, Kyle Kinnary, Steve Maurer, Jeff Nudd, Shane Placher

Staff Present: Director Yates, Treasurer Van Ostrand, Secretary Highfill, Attorney Mahoney

Board Members Absent: Patty Audo, Carol Masek

New Business: June Board meeting time or place needs changed as the Kids Tri2Beat MS fundraiser will be held on the 10th at Shore Acres Park. A public hearing for Tentative Appropriation Ordinance will be held at the June Board meeting with publication to be made in the PJStar. Motion to approve the removal of Wes Williamson and Gary Craig as Signature Authority was made by Trustee Nudd and seconded by Trustee Kinnary.

Result: Ayes: 4; Nays: 0

Motion Approved

Motion to approve Steve Maurer and Jeff Nudd as Signature Authority was made by Trustee Kinnary and seconded by Trustee Placher.

Result: Ayes: 4; Nays: 0

Motion Approved

Motion to approve June 3rd as the next Board meeting date was made by Trustee Placher and seconded by Trustee Kinnary.

Result: Ayes: 4; Nays: 0

Motion Approved

Director's Report: Kory Brown has taken a position elsewhere and Kevin requests flexibility on job assignments until the Recreation Supervisor position is filled and remove the cap for Rob Olson at 1300 hours a year for this year. Discussion was held on overtime pay, contacting schools for intern, hiring for the interim and having less maintenance projects. River flooding caused Walnut Dog Park to be closed for a few days. Shore Acres Clubhouse roof leaks need addressed, with the maintenance staff attempting to repair the carpentry work first then the roof, but contractors might be needed. Kevin has received flat roof and shingle estimates and hopes to have the work done in September, with bids in July or August, as preliminary bid specs were completed a few years ago. The roof costs should qualify for the Levy Museum Fund. Shore Acres Park Master Plan meeting with Farnsworth Group needs scheduled. State legislative pending bills include: No longer publishing the Prevailing Wage Ordinance, permanent property tax freeze by the Governor, and minimum wage raises up to $15 per hour. Peoria County may have more parcels for consideration in the future.

Motion to approve the Director's Report was made by Trustee Placher and seconded by Trustee Kinnary.

Result: Ayes: 4; Nays: 0

Motion Approved

Committee Reports: 2017 Fiscal Year Committee Assignments will be conducted when all members are in attendance. President Maurer stated that on future agenda items he wants to do what is best for the taxpayers and save costs. His agenda items include: Off street parking at Santa Fe Park; meetings to be changed to a later time in the day; a 2-year plan for Shore Acres Park Clubhouse roof, tennis courts and playground; a young person hired and living in the Clubhouse apartment; and maximum and minimum staffing levels established. Steve requested Director and President spending allowances be reviewed by the Finance Committee. Discussion was held on Santa Fe Park parking issues and will be included on the agenda for June.

Correspondence: Rome Youth Activities is requesting a parking area near the ball fields, with the maintenance staff tearing out debris and paint stripping 30-40 spaces by the first weekend in June. Residents of a subdivision near Alta Road want to leave current park district and become part of CPD. Paperwork has been filed and the Peoria Park District will respond to their request. Thank yous have been received from various groups including Projection Graduation. Tennis court and Walnut Dog Park repair inquiries were received.

Adjournment: Motion to adjourn meeting at 9:07 was made by Trustee Placher and seconded by Trustee Nudd.

Result: Ayes: 4; Nays: 0 Motion Approved

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