Peoria Standard

City of West Peoria Finance Committee met July 7.

Here is the minutes provided by the Committee:

1. Call to Order

Chair Meismer called the meeting to order at 5:30 p.m.

2. Roll Call

Members present were Chair Meismer, Alderperson Martindale and Alderperson Siewert. Also present were City Administrator Krider and Office Assistant Zych.

3. Additions to/or Deletions from the Agenda

There were no additions to/or deletions to the Agenda.

4. Approval of minutes from regular meeting-June 7, 2017

Motion to approve the minutes of the June 7, 2017 meeting was made by Chair Meismer. Alderperson Siewert seconded the motion. Motion carried.

5. Review of Financial Report

Chair Meismer made a motion to receive and file the financial reports dated May 31, 2017. Alderperson Martindale seconded the motion. Motion carried.

6. Public Comment

No public comment was offered.

7. Old Business

There was no Old Business for discussion.

8. New Business - Review and Recommendations to Council

a. The committee reviewed Petty Cash Handling Process. The procedure was amended to delete the entire section, "No petty cash funds shall be used for:" as deemed unnecessary to delineate. Alderperson Martindale made a motion to approve the Petty Cash Handling Process as revised. Alderperson Siewert seconded the motion. The motion carried.

b. Motion to review and approve Redevelopment Grant Program reimbursements in the amount of $12,633.97 (line item 01-11-503) was made by Alderperson Martindale. Alderperson Siewert seconded the motion. The motion carried. It was noted that the "Percent of Project Cost" was incorrect. Administrator Krider will see that the spreadsheet is corrected.

c. Motion to review and approve Paint Program reimbursement in the amount of $41.01 (line item 01-11 502) was made by Alderperson Siewert. Alderperson Martindale seconded the motion. Motion carried.

d. Motion to review and approve TIFFY2018 reimbursements in the amount of $4,231.76 (line item 15-00507) was made by Alderperson Martindale. Alderperson Siewert seconded the motion. Motion carried.

e. Motion to approve Purchase Order #13300 for Asphalt in the amount of $3,675.55 to Tazewell County Asphalt (01-41-614) was made by Alderperson Siewert. Alderperson Martindale seconded the motion. Motion carried.

f. Motion to review and approve Invoice #2337 for Callender/Waverly Storm Sewer Engineering in the amount of $4,637.15 to Hermann and Associates (15-00-532) was made by Chair Meismer. Alderperson Siewert seconded the motion. Motion carried.

g. Motion to approve invoice #2338 for Callender Avenue Engineering in the amount of $8,876.44 to Hermann and Associates (15-00-532) was made by Alderperson Martindale. Alderperson Siewert seconded the motion. Motion carried.

h. The Committee reviewed Invoice #2340 for Engineering in the amount of $1,087.50 to Hermann and Associates (01-41-532). Chair Meismer made a motion, seconded by Alderperson Siewert to recommend City Council approve the Invoice provided the acronyms are spelled out so that the billing is understandable, and thereby agreeable for payment. The motion carried.

9. Old Business - Review and Recommendations to Council

The committee reviewed and signed bills from 6:00 p.m. to 6:26 p.m.

10. Adjournment

Motion to adjourn the meeting was made by Alderperson Martindale at 6:27 p.m. Chair Meismer seconded the motion. Motion carried unanimously by voice.

http://cityofwestpeoria.org/files/2115/0179/1865/2017_07_05_Finance_Committee_Agenda__Minutes.pdf