Peoria Standard

City of East Peoria Housing Authority met July 24.

Here is the minutes provided by the Authority:

Opening: At 4:30 p.m., Vice Chairman Cannon opened the Regular meeting with the Pledge of Allegiance, a moment of silence and roll Call.

Roll Call: Commissioners Present: Commissioner Andrews, Commissioner Childs, Commissioner Fox, Commissioner Draeger and Vice Chairman Cannon

Attending Pha Staff: Paul Bollinger, Theresa Switzer, Aldisa Slaughter, Bret Stone, Nicole Krol, and PHA Attorney, Andrew Keyt

Late Arrival: Commissioner Brown 4:55 p.m.

Community Comments: None

Presentation Of 2017 Northern Illinois Council Of Housing Administrators (NICHA) Scholarship Awards: Kamera Jordan of Peoria Housing Authority was awarded $1,500.00 to further her studies at Methodist College, where she will be a Junior next year. Kamera is studying to be a registered nurse and would like to become an Advanced Practice Nurse. She is a very active volunteer, involved in her community's health expo, Sophie's Kitchen, and the Adopt-a-School program at Sterling Middle School. She is a single parent who currently works at OSF Hospital as a Patient Care Technician. Shawniece Sephus of Peoria Housing Authority was awarded $1,000.00. Shawniece is seeking an Associate of Science degree in ACCountancy at Illinois Central College and has a 3.5 grade point average. Shawneice hopes move on to a 4 year university, open her own home business - Shawneice's Natural Hair Care Salon". Demenika Parker of Peoria Housing Authority hopes to obtain a Bachelor's degree in nursing from Capital Area School of Nursing and was awarded $750.00. Demenika hopes to become an administrator in a nursing home.

Introduction Of New Pha Employees: P. Bollinger introduced new Peoria Housing employee, Harriet DiPasquale, HCV Supervisor. P. Bollinger stated he would also like to take the opportunity to thank long term PHA employee, Yvonne Long for 18 years of Committed Service to Peoria Housing Authority, as her last day of service was on July 21, 2017. Staff and board members wished Y. Long best wishes on her future endeavors.

Approval Of The June 26, 2017 Regular Board Meeting Minutes: Vice Chairman Cannon asked for a motion to approve the minutes from the June 26, Regular Board Meeting as presented. Motion moved by Commissioner Andrews, seconded by Commissioner Childs. Roll Call|:

Ayes: Commissioner's Fox, Cannon, Andrews, Childs, and Draeger

Nay: None, motion carried.

Reports: Vice Chairman Cannon stated all six reports will be voted on at the same time.

Human Resources:

NO Comments from the Board

HCW: No Comments from the Board

Finance:

T. Switzer gave a brief overview of the financials to the BOC. LIPH currently shows an income of $59,228. The subsidies are up, however still projected to be lower than budget. Taft, Sterling and Harrison III will not meet budget next month.

Three payrolls are included in the payroll expense for the current month, which will affect the Comparison to budget for the salaries and benefits.

Maintenance expenses are showing an overall savings Compared to the budget. ASSet Managers are making budget line item adjustments for purchases that exceed the original budget amount. This results in variances by budget line item but overall should not exceed the budget in total.

Adjustments were made to Capital Funds now that all of the positions have been filled. A 10% administrative fee will go back to the COCC, along with a savings in salaries and healthcare.

The HAP funding is less than the payments that are being made for vouchers. HCV reflects over a $300K loss due to the variance.

There is still concern with the utilities being out of line with the budget. Staff are reviewing consumption reports for the past three years, as well as trying to identifying how the budget was previously prepared to help identify the variance. Insurance is also being reviewed to identify how it has been budgeted in the past.

MOD P. Bollinger stated PHA has been awarded $1,553,046 for the annual Capital Fund grant for 2017. Administration has already met to review initial work item priorities for design and bidding.

Asset Management: P. Bollinger stated PHA ended July 30, 2017 with occupancy at 98.01%, which means PHA will be fully funded for 100% of the units at whatever funding rate put out for 2018.

Security:

Officer J. McKean stated there Were no shots fired Calls made for the month of June. P. Bollinger noted a lunch invitation was extended to the Peoria Police department for the officers who worked the 4" of July event at Taft Homes. Once a date has been set, the invite will go out to the Board of Commissioners as Well.

FSS/ROSS: No Comments from the Board

Vice Chairman Cannon asked if there were any additional questions or Concerns about the Reports. Hearing none, Vice Chairman Cannon called for a motion to approve Reports 1-6, as submitted. Motion to approve moved by Commissioner Andrews seconded by Commissioner Fox. Roll Call:

Ayes: Commissioner's Fox, Andrews, Childs, and Vice Chairman Cannon

Nay: None, motion carried.

RESOLUTION #07241.7-01- Collection Write Offs

Vice Chairman Cannon asked if there were any additional questions or concerns about Resolution #072417-01 Hearing none, Vice Chairman Cannon called for a motion to approve the Collection Write-Offs. Motion to approve moved by Commissioner Draeger seconded by Commissioner Andrews. ROl| Cal|:

Ayes: Commissioner's Fox, Draeger, Andrews, Childs, and Vice Chairman Cannon Nay: None, motion carried.

RESOLUTION #072417-02 Approval Of Amended Disposition Of 1031 S. Shelley, Scattered Sites Asset Management Property (AMP3)

P. Bollinger stated this is an amendment to Resolution #062617-02. The board approved this resolution last month, however the application has been changed to other" rather than change of neighborhood." Vice Chairman Cannon asked if there were any additional questions or concerns about Resolution #072417-02 Hearing none, Vice Chairman Cannon called for a motion to approve the Disposition of 1031 S. Scattered Sites ASSet Management Property (AMP3). Motion to approve moved by Commissioner Childs seconded by Commissioner AndreWS.

Roll Call:

Ayes: Commissioner's Fox, Draeger, Andrews, Brown, Childs, and Vice Chairman Cannon Nay: None, motion carried.

Taft Homes Rental Assistance Demonstration (Rad) Application And Redevelopment Update

P. Bollinger stated there are no updates, however there will be related discussion in Executive Session.

Open Items List: P. Bollinger stated PHA continues to work with legal to confirm the approval for Harrison property tax exempt request. PHA Attorney, Brad Ingram has been working with City Attorney to bring some resolution to some of the Outstanding issues as it relates to the City of Peoria signing the Recovery Agreement. A meeting with Commissioner Cannon and P. Bollinger was held to discuss housing Ex-Felons. The preference lists for both HCV and LIPH does include offenders who are exiting rehabilitation programs. The Voluntary Compliance Agreement (VCA) includes required training for Board, and staff in regards to how Criminal activity is addressed. This training will be scheduled through PHA management.

HUD Recovery Agreement

P. Bollinger stated management will hold further discussion with the PHARS team regarding removing Taft from the PHAS score, due to Taft being part of RAD. Once the scores have been finalized, they will be distributed to the Board. P. Bollinger invited any commissioner interested, to join a conference call scheduled with the PHARS team on August 4, 2017. P. Bollinger noted the call must be posted if more than three Commissioners attend.

Agency Goals Update

P. Bollinger stated all goals have been updated.

Voluntary Compliance Agreement (VCA): P. Bollinger reminded the Board of the required training to all managers, employees, Board members, attorneys, and/or Contractors responsible for enforcing policies related to pre-occupancy Screening, criminal backgrounds and arrests, eviction and the program terminations, and nuisance violations consistent with the Recipient's updated ACOP, Admin Plan, and rental lease agreement.

P. Bollinger stated N. Krol will be contacting the Board to schedule time for the training.

CEO Report: P. Bollinger stated the HCV department has been fully staffed. A. Slaughter continues with clean up on recertifications and HQS inspections. A meeting was held with the Field Office to discuss the Two-Year Tool and the possible shortfall. After submitting the July numbers, PHA is no longer on the shortfall list. HCV is projected to end 2017 with a 2% reserve. HR continues to work on the recruitment process for on boarding a replacement for Y. Long's vacated position. P. Bollinger stated Finance continues to work on making up ground for the next six months to deliver the anticipated budget by Fiscal Year End. The Board will have a copy of the Risk Review, as well as any additional Comments as it relates to identified deficiencies by the end of the week. Overall, the results were positive showing the improvements made in the past 18 months. PHA has been invited to be part of the discussion round table at the Illinois Black Chamber of Commerce Convention scheduled for August 9 and 10". P. Bollinger stated the preliminary PHAS score number is a 55, which means PHA is troubled. However, this score is inclusive of Taft, which once removed should raise the score to 60. There will be a Concerted effort over the next six months put in to turning the units back to quality dwellings for our residents.

Board Comments:

Commissioner Fox stated the finances were reviewed in the Audit and Finance Committee meeting, focusing On the issues with utilities and insurance Costs.

Vice Chairman Cannon requested an update on the Safety and Security Grant. P. Bollinger stated the grant has not been awarded as of today.

Vice Commissioner Cannon requested the Board members review the list of prospective names submitted by PHA staff for the Taft Redevelopment project.

Executive Session: The board may adjourn to, or meet solely in, executive session for, 5 ILCS 120/2(c)(2) - Collective negotiating matters and 5 ILCS 120/2(c)(5-6) - the purchase or lease of real estate or the settling of a price for sale or lease of real estate. Vice Chairman Cannon asked for a motion to move into Executive Session. Motion moved by Commissioner Fox seconded by Commissioner Draeger.

Roll Call:

Ayes: Commissioner's Fox, Andrews, Brown, Childs, Vice Chairman Cannon and Commissioner Draeger. Nay: None, motion carried.

Entered Executive Session at 5:18 p.m.

Adjournment Of Executive Session, And Adjournment Of The Regular Board Meeting:

Adjourn Regular Board Meeting

Vice Chairman Cannon asked for a motion to adjourn from Executive Session and adjournment of the July Regular Board Meeting. Motion moved by Commissioner Brown, seconded by Commissioner Andrews. Roll Call:

Ayes: Commissioner's Fox, Andrews, Brown, Childs, Vice Chairman Cannon and Commissioner Draeger

Nay: None, motion carried.

Meeting adjourned at 6:06 p.m.

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