Illinois Prairie District Public Library Board of Trustees met Aug. 1.
Here is the minutes provided by the Board:
1. Call to order. - The meeting was called to order at 4:04 p.m. Present were Trustees Annie Hicks, Jack Weddle, Joyce Zobrist, Ken Maurer, John Armstrong, Evelyn Zoss, and Genna Buhr and Director Joel Shoemaker.
2. Minutes of the last regular meeting. - Zoss moved, and Maurer seconded, to approve the minutes of the July 11 meeting. Motion passed.
3. Public comments. - None.
4. Treasurer's report. – approval of bills and requisitions. - Maurer moved, and Zoss seconded, to approve the bills and requisitions as presented. Motion passed.
5. Budget and Appropriation Ordinance 17-6. - Maurer moved, and Armstrong seconded, to approve Ordinance 17-6, the Budget and Appropriation Ordinance for FY2018. Motion passed.
6. 101 Warrior Way. - Weddle provided an update regarding the potential sale of 101 Warrior Way. He noted that Germantown Hills School District has agreed to a $31,000 purchase price pending an asbestos test. It was noted that the library’s attorney recommends that the library district should not agree to pay for removal. Weddle and Shoemaker will be reviewing the contract, and Weddle discussed next steps for asbestos review and contract signing.
7. Recording Secretary. - Shoemaker reported that Erin Roberts will be recording secretary duties for the Board at the September meeting.
8. Backup bookkeeper. – Shoemaker reported that he feels comfortable serving as backup bookkeeper and will work with Kim Sheets to train.
9. Director’s remarks. - Shoemaker asked for trustees to complete the Secretary’s Audit. He also reported that he will be adjusting some items on the website. He reported that a CD matured and rolled over at South Side Bank. He noted that the reference collections will be interfiled into non-fiction to free up space. He noted that direct deposit of employees’ pay is in motion. He reported he is seeking potential contractors for the Spring Bay ramp repairs and feels the Roanoke branch should be the next remodel. His and his staff’s main priority through the end of the calendar year is the processing and stocking of new books. He also announced changes for the book sale and free bin.
10. Policy review. - Shoemaker reported that he has done a general review of the policies and sees many revisions he would propose. He feels January 2018 provides a realistic timeline for a more comprehensive review.
11. Comments to guide future agendas. - Zobrist noted she would like to pursue a storybook garden at the Germantown Hills branch funded by donations and maintained by master gardeners. The Board also asked that the potential sale of one or both of the adjacent lots at the Germantown Hills site be added to the next agenda. The Board also asked that Shoemaker pursue having mold levels at the Metamora branch retested.
12. Adjournment. - Buhr moved, and Armstrong seconded to adjourn the meeting. Motion passed. The meeting adjourned at 5:01 p.m.
http://ipdpl.org/wp-content/uploads/2015/06/17.8-Minutes.pdf
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