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Thursday, November 21, 2024

City of West Peoria Finance Committee met September 6.

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City of West Peoria Finance Committee met Sept. 6.

Here is the minutes provided by the

Call to Order Chair Meismer called the meeting to order at 5:30 p.m. Roll Call Members present were Chair Meismer and Alderperson Martindale. Also present were Mayor Dillon, City

Administrator Krider, Treasurer Main, Finance Assistant Finan, LeRoy Dohm, Jr., Jamie Silver, and Clerk Silver. John Siewert arrived at 5:37 p.m.

Additions to/or Deletions from the Agenda No additions to or deletions from the agenda were offered.

Approval of minutes from regular meeting - August 2, 2017 Alderperson Martindale made a motion to approve the minutes of the August 2, 2017 meeting. Chair Meismer seconded the motion. Motion carried.

Review of Financial Report

City Administrator Krider reported the month of July has not been closed as the City is waiting for journal entry adjustments from the audit firm.

Public Comment No public comment was offered.

Old Business - Review and Recommendations to Council No old business was discussed.

New Business - Review and Recommendations to Council

a. Review and recommend resident reimbursement from invoices in the City Redevelopment Grant Program in the amount of$11,588.28 (line item 01-11-503) was made by Alderperson Martindale. Chair Meismer seconded the motion. Motion carried. Chair Meismer noted that the grant program has almost been completely expended.

b. Review and recommend resident reimbursement from invoices in the TIF District Program in the amount of $3,187.95 (line item 15-00-507) was made by Alderperson Martindale. Chair Meismer seconded the motion. Motion carried.

c. Review and recommend to Council payment to The Economic Development Group of purchase order number 13451 in the amount of $8,964.80 for the First Half of 2017 Administrative Fees Due for TIF I and TIF II (Line Item 15-55-500) was made by Alderperson Martindale. Chair Meismer seconded the motion. Motion carried. City Administrator Krider reported the line item should be 15-00-500, Chair Meismer agreed. Alderperson Dohm inquired about the distribution of the purchase orders for two different companies. Krider noted that TIF Il does not have adequate funds to pay the fees so all are paid from TIF 1.

d. Review and recommend to council payment to Jacob & Klein LTD of purchase order number 13450 in the amount of $2,241.20 for the First Half of 2017 Legal Fees Due for TIF I and TIF II (Line item 15-00500) was made by Alderperson Martindale. Chair Meismer seconded the motion. Motion carried.

e. Review and recommend to Council payment to River City Supply of purchase order 13342 in the amount of $3,665.20 for 43.12 ton of asphalt (Line Item 01-41-614) was made by Alderperson Martindale. Chair Meismer seconded the motion. Motion carried.

f. Review and recommend to Council payment to Clifford Kaufman & Sons of purchase order 13343 in the amount of $6,580 for the repair of brick work to the front of City Hall (Line Item 01-11-511) was made by Alderperson Martindale. Chair Meismer seconded the motion. Motion carried.

g. Review and recommend to council payment to Hermann & Associates, LLC of purchase order 13444 in the amount of $13,391.04 for engineering services for Phase of Callender Avenue Storm Sewer Construction (Line item 15-00-532) was made by Alderperson Martindale. Chair Meismer seconded the motion. Motion carried. Chair Meismer called attention to hourly rates on the billing from Hermann. Krider responded that it was not unusual for a rate to have an uneven amount. [John Siewert II arrived at 5:37 p.m.)

h. Review and recommend to Council estimate for emergency blacktopping on Callender Avenue in an amount not to exceed $57,000 was made by Alderperson Martindale. Alderperson Siewert seconded the motion. Mayor Dillon commented that the southside of Callender was breaking away where concrete had been poured for some utilities in the past. A section of blacktop would have to be replaced and so Mayor Dillon worked with Street Department Manager Strube and determined that when the sidewalks were put in on Callender years ago, the patching was very uneven, so the paving contractor was asked to provide an estimate of combining the work with the current project. Hermann & Associates did get the project approved through IDOT, the difference between the current project scope and the added portion was $57,000 to have the entire street resurfaced. If we were to wait and do it next year, the price would be more than double. City Attorney Connor advised that it does fall under an emergency work project so can be put before Council for vote. Motion Carried.

Discussion Only

a. Job Description review

City Administrator Krider reported that the next agenda will include two or three job descriptions for review prior to Council vote. Changes have been made to descriptions but have never been reviewed for vote by Council.

Review of Bills

The committee reviewed bills from 5:50 p.m. to 6:25 p.m. (Jamie Silver left the meeting at 5:53 p.m.)

Treasurer Main left the meeting at 6:20 p.m.)

Adjournment

Chair Meismer made a motion to adjourn the meeting at 6:29 p.m. Alderperson Martindale Seconded the motion. Motion carried unanimously by voice.

http://cityofwestpeoria.org/files/8915/0784/2239/2017_09_06_Finance_Com_Agenda__Minutes.pdf

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