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Tuesday, November 5, 2024

Village of Brimfield Board of Trustees met September 11

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Village of Brimfield Board of Trustees met September 11.

Here is the minutes as provided by the board:

The Village of Brimfield Board of Trustees meeting was called to order on Monday, September

11, 2017, at 7:00 pm by President Fishel with roll call attendance: A. Porter-present, Meinderspresent,

Arbogast-present, Dye-present, and B. Porter-absent. Attorney Johnson and Clerk

Johnson were also present.

The minutes of the August 1, 2017 regular meeting were presented for approval. Dye made the

motion, Arbogast seconded, and the motion carried 4 to 0.

The August 2017 Treasurer’s Report was presented for filing. Arbogast made the motion,

seconded by A. Porter to approve the treasurer’s report motion carried 4 to 0.

The August 2017 bills were presented for payment with a motion by Dye seconded by Meinders.

Roll call vote: A. Porter-yes, Meinders-yes Arbogast-yes, Dye-yes. Motion carried 4 to 0.

Old Business-none.

New Business:

Swore in new Trustee Rod Gilles to complete two years of the four year term vacated by Kevin

Gilles.

Ken Silverthorn of the Farsworth Group was present on behalf of the proposed Dollar General

Store to be located at the intersection of Maher Road and U.S. Hwy 150. Many questions were

asked regarding the location of the entrance, off of Maher Road. The division of the property

purchased and need for easement to the lots, storm water runoff and IDOT permits required. It

was stated that normal time frame is ninety (90) days from ground breaking the store will be open.

A variance is being sought to reduce the amount of parking spaces required. That process begins

at the zoning level.

Ordinance 2017-10 a franchise agreement with Mid Century Communications was presented for

approval. There are no franchise fees to be collected by the Village on telephone or internet, if

and when cable is available those fees would be assessed. Meinders made the motion to approve

entering into the agreement, A. Porter seconded. Roll call vote: A. Porter-yes, Meinders-yes,

Gilles-yes, Arbogast-yes, Dye-yes, motion carried 5 to 0.

Resolution 2017-C closure of U.S. Route 150 for the October 7th Smoke on the Prairie was

presented, this would close 150 from Madison Street to Washington Street. Dye made the motion

seconded by Arbogast, roll call vote: Dye-yes, Arbogast-yes, Gilles-yes, Meinders-yes, and A.

Porter-yes. Motion carried 5 to 0.

The Village is seeking a new party to farm the Village’s approximately eight (8) acres located next

to the Village ball diamond. The contract states that the Village receive a fee of $175 per acre

equaling $1400 a year to be payable by October 1st each year. The new contract would be effective

November 1, 2017 with the first payment due October 1, 2018. The new party would be Mitchel

Carroll. Meinders made the motion to approve entering into this agreement, Arbogast seconded,

roll call vote: Dye-yes, Arbogast-yes, A. Porter-yes, Meinders-yes and Gilles-abstain. Motion

carried 4 to 0.

Superintendent Challacombe requested funds of up to $1000 to purchase fish for the Village lake.

The last purchase was in 2015. Meinders made the motion seconded by Dye to approve spending

up to $1000 to purchase fish for the Village lake. Roll call vote: Arbogast-yes, Dye-yes A. Porteryes,

Meinders-yes and Gilles-yes. Motion carried 5 to 0.

The current waste disposal contract with PDC/Area Wide expires on August 31, 2018. PDC has

proposed a contract extension for four years that would include a 2% increase each of the four

years and would provide for free three (3) roll off dumpsters a year for Village cleanup days.

President Fishel asked the Board to consider approving this extension and proposed an increase in

garbage fees for Village residents from $13.25 a month to $14.00 effective September 1, 2018.

These items will be placed on the October agenda.

President Fishel informed the Board that landscaping will be provided at no charge to the Village

around the Vietnam Memorial. It is also noted that the DAR who installed this memorial will not

be installing the other two memorials that were previously discussed. Those will be installed when

the Brimfield American Legion obtains the necessary funds to do so.

The family of longtime Village resident William Burgett requested permission to plant a tree in

the Village Park in his honor with an accompanying plaque. The Board was in agreement to

approve the planting of a tree but feel in place of a plaque a brick in the planter surrounding the

flag pole is preferred. The Board felt this would be the best practice going forward in regards to

memorials at the park.

An update of property issues was given by President Fishel. Pictures were taken and notices sent

stating the determined ordinance violations and procedures required. These will be monitored and

followed up on as needed.

A new roof was put on the food pantry building with the majority of the materials and labor

provided at no cost to the Village. Rod and Cathy Stahl have been instrumental in organizing the

workers and supplies. The building is still in need of new windows, doors, siding and insulation.

Dye made the motion, seconded by A. Porter to approve the compliance hearings with shut offs as

needed. Motion carried 5 to 0.

At this time, President Fishel asked for a motion to enter into executive session to discuss pending

litigation citing (5 ILCS 120/2(c)(11)). Meinders made the motion, seconded by Arbogast to enter

into executive session. Roll call vote: A. Porter-yes, Meinders-yes, Gilles-yes, Arbogast-yes,

Dye-yes, Motion approved 5 to 0. It was noted that after returning to regular session there would

be no other business discussed or action taken.

The Board returned to regular session at this time.

Having no further business, President Fishel asked for a motion to adjourn. Arbogast made the

motion, seconded by Dye Motion carried. Meeting adjourned at 8:07 pm.

The next meeting of the Village of Brimfield Board of Trustees is Monday,

October 2, 2017 at 7:00 pm.

http://www.brimfieldil.org/Documents/Minutes/september2017minutes.pdf

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