Peoria Standard

Chillicothe Park District Board met February 10.

Here is the minutes provided by the Board:

Meeting was called to order at 7:00 am by President Maurer

Board Members Present: Patty Audo, Kyle Kinnary, Carol Masek, Steve Maurer, Jeff Nudd, Shane Placher, Kiersten Sheets

Staff Present: Director Yates, Treasurer Van Ostrand, Secretary Highfill, Attorney Mahoney, Sharon Barlow

Review Of Minutes: Minutes of January 2018 meeting were reviewed.

Motion to approve was made by Trustee Audo and seconded by Trustee Nudd.

Result: Ayes: 4; Nays: 0

Motion Approved

Review Of Bills: Summary of bills for January and February 2018 was reviewed, including additional bills.

Motion to approve as presented was made by Trustee Placher and seconded by Trustee Kinnary.

Result: Ayes: 5; Nays: 0

Motion Approved

Financial Report: Kevin and Sharon explained and answered questions in regard to the report. Sharon stated the worker's compensation audit is finished and she is waiting on final paperwork.

Motion to approve Financial Report as presented was made by Trustee Sheets and seconded by Trustee Placher.

Result: Ayes: 5; Nays: 0

Motion Approved

New Business: Ordinance abating tax incorrectly filed in 2016 and completed 2017 Financial Report and Audit were reviewed. Auditors will attend the March meeting as the Finance Committee has suggestions to continue improving transparency to the public and a better record-keeping policy.

Motion to approve Ordinance #506 abating the tax heretofore levied for the year 2017 to pay debt service on General Obligation Refunding Park Bonds (Alternate Revenue Source), Series 2016A of the District was made by Trustee Nudd and seconded by Trustee Kinnary.

Result: Ayes: 5; Nays: 0

Motion Approved

Motion to approve 2017 Financial Audit was made by Trustee Nudd and seconded by Trustee Placher.

Result: Ayes: 5; Nays: 0

Motion Approved

Director's Report: Kevin continued work on website and had discussion with Owens Design on Shore Acres Master Plan along with Spring brochure. He attended Master Naturalist Open House at U of I Extension with Mike Contratto to recruit more volunteers for projects at StoneWater and Coal Hollow Parks. There was a lot of interest and will be following up with recruiters throughout the Spring. Coal Hollow Park year-end summary and thank you sent out from CPD and Mike Contratto. The frame was not damaged, so the Maintenance truck was repaired, with a vehicle replacement plan to be presented at the March meeting. Architect is preparing permit and in 6-8 weeks the Pool chlorinator can be installed. Advertising and applications for Summer staff at pool and maintenance department have begun. Intergovern- mental Agreement with the City of Chillicothe, that was delivered to Mayor for Council approval, was not on their January Agenda so Kevin will follow up. Clubhouse Ballroom renovation project is complete with fireplace restorations and within budget. An itemized list and report will be reviewed when finalized. Parks Committee met to discuss next step for Shores Acres Master Plan with release at Eagle Days of website, survey, flyers, map and script of answers for probable questions from the public. They recommend the tennis courts remain active until formal decisions are made, with Phase 1 construction to begin Fall of 2018. Several news articles were published on Shore Acres Clubhouse and Master Plan. Shore Acres Pool Employee Manual, with revisions to job descriptions and prices and addition of Sexual Harassment Policy, was reviewed. IMRF employer rates are predicted to fall in 2018. Finance Committee needs proposed budget items by next month which will include vehicle purchase and pavilion roofing. Maintenance staff will receive gift cards to reimburse use of personal tools. Programs/Activities: January Tai Chi Class (8 participants); Eagle Days 2/10; Coal Hollow Park Volunteer Days 2/14 and 2/16; office closed for Presidents' Day 2/19; Chamber of Commerce luncheon 2/21; Dulcimer/Folk Art Winter Weekend @ Shore Acres Clubhouse 2/23-2/25; IAPD breakfast at Peoria Zoo 3/2; Chillicothe Players Dinner Theatre 3/2-3/4; and Director vacation 3/27-3/30.

Motion to approve 2018 Shore Acres Pool Employee Manual was made by Trustee Kinnary and seconded by Trustee Audo.

Result: Ayes: 5; Nays: 0

Motion Approved

Motion to approve Committee Reports was made by Trustee Placher and seconded by Trustee Sheets.

Result: Ayes: 5; Nays: 0

Motion Approved

Motion to approve Director's Report as submitted was made by Trustee Audo and seconded by Trustee Sheets.

Result: Ayes: 5; Nays: 0

Motion Approved

Committee Reports/ Future Agenda Items: 2018 Fiscal Year Budgeted Project List.

Correspondence: Second request for dog park gates to be fixed.

Adjournment: Motion to adjourn meeting at 7:36 am was made by Trustee Nudd and seconded by Trustee Masek.

Result: Ayes: 6; Nays: 0

Motion Approved

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