Peoria Standard

Village of Swansea Committees met Nov. 18.

Here is the minutes provided by the committees:

Attendees: Board President Leopold, Trustees Lanter, McDonald, McGuire, Neumeyer, Parker & Wells, Treasurer John Walter, Police Department (PD) Chief Steven Johnson, PD Deputy Chief Matthew Blomberg, Fire Department (FD) Chief Chris Tell, Building and Zoning (B&Z) Director Dallas Alley, Director of Public Works, Rick Tucker, Administrator Benjamin Schloesser, , Deputy Clerk Diane Wickline, Dan Johnson, Park Board President Mike Koeneman. Other community members, representatives of Colvent Group, Michaela LaBrier and Mackenzie Battelbort. Absent: Clerk Lauren O’Neill.

Motions: Trustees are presented with the individual that made the motion, followed by the person seconding the motion. Votes: Unless noted otherwise, votes are obtained by voice vote (roll call vote involves each voter stating their name and vote) and all votes are aye. Content of meeting is presented within the marks

Co-Chairpersons: Trustees Neumeyer & McDonald Members: Trustees Lanter, McGuire, Wells

1. Motion to hold the meeting in Executive Session for the appointment, employment, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.” 5 ILCS 120/2/(c) (1). Neumeyer, Wells. Motion to hold the meeting in closed session per the open meetings exception above. No open session comments were heard. Motion to Adjourn closed session – Neumeyer, Wells. Closed Session was held from 6:04 to 6:10 pm.

2. Director of Public Works Job Description - Ben Schloesser reviewed job descriptions from both of the existing positions and combined them into one job description. He reviewed job descriptions from two other communities. Two small items taken from those job descriptions were included in the Village’s job description. The draft version of Director, Public Works job description had a spelling error on the second page. With the error correction, document has Schloesser‘s okay. Neumeyer asked about certifications, licenses, registrations, and training, and whether there should be wording changes to indicate requirements of the job. Motion to accept new job description for Director, Public Works, as presented and forward to the Board – (Voice Votes) Neumeyer, Wells.

3. Physical Agility Update for Timothy Bainter – Submitted application to join Fire Department. He served in the Signal Hill Fire Department. He has several certifications, passed his physical agility test thru St Elizabeth Hospital. Request that he proceed with his medical physical and drug screen through St Elizabeth. No further discussion. Motion to forward to the Board – (Voice Votes) McGuire, Wells.

4. Motion to adjourn – Neumeyer, Wells

FINANCE COMMITTEE - Held from 6:13 to 6:27 pm

Chairperson: Trustee Lanter Members: Trustees McGuire, Neumeyer, Parker, Wells

1. General Fund Analysis - Payments of State funds that were behind have now began to come in. Now on budget. Utility taxes in decline. Discrepancy in police pension fund related to real estate tax collection. One more payment coming in December expected to be $23,000. Most affected are police and parks. Departments are doing a good job on holding down expenses and keeping them under budget. Refuse and recycling – public opinion is overall positive. Some complaints regarding recycled trash left on lawns and cost of stickers increases. The Village buys stickers in bulk every month or two. Setting tax levy will be discussed over the next two Board meetings. A handout was reviewed that showed last year’s numbers. Trustees were requested to review the handout and suggest changes before next meeting. Mayor requested Lanter and Walter draft a 3 to 5-year plan for completing Police Department renovation, involving Schloesser in identifying potential funding options. Loan to purchase two dump trucks has been paid off this month.

2. Motion to adjourn. Lanter, Wells.

JUDICIARY COMMITTEE – Held from 6:34 to 6:35)

Chairperson: Trustee Wells Members: Trustees McDonald, McGuire, Neumeyer, Parker

1. Updates to Code of Ordinances Book. Schloesser reviewed last update to Code of Ordinances Book. There are approximately 35 ordinances for revision. The book seems the same size as the previous edition. Cost of prior update was between $6K-8K. A written quote for the current update needs is pending and should be available for the next meeting. Additional information: There are no discounts offered for more frequent revisions, such as revisions more frequent than bi-annual or quarterly updates. Current cost is $19.50 per page (per contract).

However, for the next three years, annual revision cost will be $19.00 per page (verbal). The item will be returned to the agenda when more information is available.

2. Findings of fact – Planned business submittal 2 Bronze Point Suite A, for special use of cannabis in highway business. Alley reported dispensaries are allowed in Highway Business and Light Industrial zoning areas while cultivation centers are allowed in Light Industrial and Heavy Industrial zoning areas. Dispensing is probable, cultivation center probably not. Alley identified suitable locations in highway areas. Change in code will allow for at least two locations in highway business and light industrial designations dispensaries. Motion to forward this item to the Board – (Voice Votes) McGuire, Neumeyer.

3. Draft Ordinance. Amendment To Text Of Zoning Code To Allow Cannabis Cultivation Centers And Dispensaries. Motion to forward this item to the Board – (Voice Votes) McGuire, Neumeyer.

4. Motion to adjourn – Wells, Walter.

COMMUNITY & ECONOMIC DEVELOPMENT – Held from 6:35 to 6:42

Chairperson: Trusty McDonald Members: Trustees Parker, McGuire, Neumeyer, Wells

1. Findings of fact – Planned Business Submittal 2 Bronze Point Suite A. Alley reported Colvent Group, company occupying that space, streamlined their operation to cut out middleman. Planning and Zoning did good job by restricting number of ADA vehicles to 5-6 on parking lot at the same time. Village earns revenue from the company. Company spokesperson explained that they market to trust companies and have been purchasing directly from truck companies to accommodate special needs clients. Average vehicle purchases are 15 per month, and may involve local or nationwide purchases. Motion to forward this item to the Board – (Voice Votes) Neumeyer, Wells.

2. Resolution approving the planned business submittal for 2 Bronze Point Suite A. Motion to forward this item to the Board – (Voice Votes) McDonald, Neumeyer.

3. Resolution to approving a bid from Hanks Excavating and Landscaping Inc., 5828 West State Route 161, Belleville IL 62223, for the abatement of asbestos and demolition of the structure at 1815 Garden St, at a guaranteed maximum fee not to exceed $22,000.00. Alley reported Village purchased this triplex property early this year. Bids came in higher than expected, but there is a great deal of asbestos to remove and Hanks will do a good job. They were by far, the most reasonable. Motion to forward this item to the Board – (Voice Votes) Neumeyer, McDonald.

4. Resolution Authorizing the President of the Board to Execute an Agreement Authorizing a Reimbursement Grant of $1,802.44 from the Illinois Rte. 159/Boul Avenue Business District Fund to Bill Fahrner Auto Body for Site Improvements on the Property Located at 1120 North Belt West. Alley reported this property, had a sign in disrepair and the property owner installed a new sign, improving the area. The reimbursement cost requested was characterized as being reasonable. Motion to forward this item to the Board – (Voice Votes) Wells, McDonald.

5. Resolution Authorizing the President of the Board of Trustees and Village Clerk to Accept the Bid from Graber Manufacturing Inc., 1080 Uniek Drive, Waunakee, WI, 53597, for the Purchase of 20 Laser Cut Powder Coated Bike Racks, in an amount not to exceed $6,000. Alley reported that the current bike racks take up too much space. The requested bike racks take up less space and are more attractive with the Swansea logo. Motion to forward this item to the Board – (Voice Votes) Neumeyer, McDonald.

6. Motion to adjourn – Walter, Neumeyer.

PUBLIC SAFETY COMMITTEE – Held from 6:43 to 6:47

Chairperson: Trustee Parker Members: Trustees McDonald, Neumeyer, Lanter, Wells

1. Memo from Chief Johnson – Training/Travel Request. Police Training Board is funding almost all costs. Course is five days in January, February and March. Motion to forward this item to the Board – (Voice Votes) Neumeyer, Wells.

Non Agenda Item: Mayor would like Chief Johnson, Officer Blomberg and a few other Officers to attend some classes that focus on cannabis (rules, impacts, etc.)

2. Motion to adjourn – Wells, Neumeyer.

PUBLIC WORKS COMMITTEE - Held from 6:47 to 6:54 pm

Chairperson: Trustee McGuire Members: Trustees Lanter, McDonald, Neumeyer, Wells

1. Resolution Draft: Resolution Approving Contract with TWM for Professional Services Including a Traffic Study in an Amount not to exceed $6,900. Funding will come from technical services and engineering. Purpose is to set up cameras, take traffic counts and reclassify roads use. The study is needed to support grant applications. The Village’s traffic counts are submitted to East West Gateway to get STP/CMAQ funds. Anything over 1500 vehicles per day necessary for reclassification and being awarded grant money. Motion to forward this item to the Board – (Voice Votes) Neumeyer, Wells.

2. Resolution Draft: Resolution for Maintenance Under the Illinois Highway Code. Rick Tucker was thanked for his work with TWM. The MFT fuels tax has significantly increased, providing funds for the Village’s 2020 program. The Village expects to have a second disbursement monthly averaging $20,000 a month. The program is similar to last year’s program. The program is expected to start in January 2020 and end in April 2021. This 16-month period will align with the Village’s fiscal year beginning in May 2021. Then a 12-month period will be consistent with Swansea’s fiscal year. The pavement management program is needed and should provide an aid in grant approvals and planning and maintaining roads. The plan may provide some answers as to when specific roads will be repaired. Motion to forward this item to the Board – (Voice Votes) Wells, McGuire.

3. Motion to adjourn – McGuire, Wells.

CULTURAL COMMITTEE– Meeting not held

Chairperson: Trustee Wells Members: Trustees Lanter, McGuire, Neumeyer, Parker

No Requests Made at Agenda Time

SWANSEA REPORT COMMITTEE -Held 6:55 to 6:56 pm

Chairperson: Trustee Neumeyer Members: Trustees Lanter, McGuire, Parker, Wells

1. Discussion item: December 2019/January 2020 Draft Issue for Approval to Print. Santa House will open on December 1st and close on December 22nd. Join the Firemen’s Lighted Christmas Parade as they start off the Christmas Season on Friday, December 6th. Remove Marilyn’s home phone from the Swansea Report draft article. Add information about pictures with Santa and your furry pets. Put notice on calendar that Santa House will be closed on December 6th. Add article about Fire Chief Craig Coughlin’s retirement. Include information in the January issue about Officer Matthew Blomberg serving as the Deputy Police Chief.

2. Motion to adjourn –McGuire, Wells

http://www.swanseail.org/ArchiveCenter/ViewFile/Item/1219