Peoria Standard

City of Batavia Public Works Committee met July 8.

Here is the minutes provided by the committee:

The Public Works Committee met at 4:30 P.M., via teleconference in the Council chambers at City Hall.

Present at the meeting in the council chambers: Chairman Gould, Alderman Sharp, Mayor White, Superintendent Sutherland, Office Manager Passage, ED Director Beadles, and City Engineer Coulter Present at the meeting via teleconference: Alderman Hughes

The meeting was broadcasted via zoom.

Chairman Gould called the meeting to order.

PUBLIC COMMENT

No public comment

PURPOSE

Budget Review 20-21 – Superintendent Sutherland reported the budget expenses would be at 16.6% for the two months. The Road & Bridge fund expenses are 10.43%, Water/Sewer Fund water department is at 10.77%, sewer department is 11.47%.

Stillwater Street Sign – Dead End/No Outlet - Superintendent Sutherland stated that Alderman Hughes brought to his attention that he had received a concern regarding several cars/trucks going down Stillwater and there is no outlet. Alderman Hughes suggested that there be a no outlet or dead end sign placed in the area to inform drivers. Engineer Coulter stated the sign should be placed at the intersection of Hillcrest and Stillwater. Mayor White asked if there were other streets similar to this. Alderman Hughes stated that Marcus Horan brought it to his attention. Superintendent Sutherland stated the cost for the post and sign would be approximately $105.00. The consensus of the committee was to have the superintendent put up a sign.

Concrete Repair – Truitt Avenue – Superintendent Sutherland stated there was a water leak on Truitt Avenue and the cost from Engbrecht Concrete to repair the roadway was $1,875.00. The expense would be paid from the Road & Bridge Fund. The consensus of the committee was to recommend payment at the July 13, council meeting.

Discussion – VFW No Parking around stop sign – Superintendent Sutherland stated that Alderman Sharp received a complaint regarding the parking spaces on Matthew Street and Santa Fe Avenue by the VFW as they are too close to the stop sign. Superintendent Sutherland checked with the city engineer and there should be a 30 foot radius around stop sign where there would be no parking. Alderman Sharp stated he did receive a letter to clean up the building across from the VFW and also referenced the no parking around a stop sign. Engineer Coulter stated that the parking spaces on Santa Fe are more of a concern then the parking spaces on Matthews, because the view could be impaired to the cars stopping on Matthew Street. He stated that three parking spaces on Santa Fe should be removed. Alderman Sharp stated that the handicap parking space on Matthews Street side should be restriped. Alderman Hughes stated he though the radius was only 20 feet. Engineer Coulter stated he would check the code again to insure what the radius is. The consensus of the committee was to have the superintendent restripe the area on Santa Fe Avenue to comply with the radius requirement of no parking and to restripe the handicap parking space on Matthew Street.

Maintenance – 616 Fourth St. - Mayor White stated that confirmation was received from Terry Lake, CEFCU representative that they will do the mowing, landscaping maintenance, and snow plowing of the property at 616 Fourth Street. Mayor White stated that a proposal from Peters Landscaping was presented to the Finance/ED Committee to landscape around the video message board. Should the city vote to approve the landscaping the city would maintain said landscaping.

High Water Usage Waiver Request – No requests were received

Sidewalk Applications – No applications

Project Update – Engineer Coulter stated that since the city is overlay streets that abut the railroad, the city will need to pay for insurance for the contractor doing the work and for a railroad flagger.

The cost for the insurance is approximately $1,800.00 and Superintendent Sutherland will be obtaining the cost for the flagger. Engineer Coulter recommended that this be brought to council for approval. The funds will come from the Road & Bridge Fund; line item is the priority one project Street Overlay/curb improvement that has been brought forward. There is approximately $31,000.00 left in this line item before this expense. The consensus of the committee is to bring the recommendation to the city council for approval at the July 13 council meeting.

Mayor White stated that he, Superintendent Sutherland and Office Manager Passage will be meeting with the I3 Broadband representative to discuss where they will bring their infrastructure across the railroad. Mayo White reported to the committee that at the Finance/ED Committee has started a projected spend down plan of TIF Business money as TIF Business will close in April of 2022. He requested that the City Engineer and the Superintendent of Public Works add to the plan any infrastructure projects or expenses that they feel are necessary. The plan will then be prioritized.

OLD BUSINESS

Shovel Ready – Grant – Mayor White stated that ED Director Beadles is working on the grant and a public hearing needs to be scheduled.

Metro Reimbursement – Superintendent Sutherland stated that he received confirmation that the company will be reimbursing the city and then they will collect from their insurance. He stated the City should receive payment soon.

SUMMARY

Council Agenda Items – Concrete Repairs – Truitt Avenue 

Overlay Expense – Railroad

Chairman Action – nothing

There being no further business the meeting adjourned at 4:55 p.m.

http://www.cityofchillicotheil.com/07.08.20%20pw%20minutes.pdf