Village of Sugar Grove Village Board met Oct. 22.
Here is the minutes provided by the board:
1. Call to Order
President Michels called the meeting to order at 6:00 p.m.
President Michels stated that due to Governor Pritzker’s Executive Order due to the COVID19 pandemic, he has determined that an in-person meeting is not prudent or practical and, therefore, tonight’s meeting was being held remotely.
2. Pledge of Allegiance
President Michels asked Trustee Montalto to lead the Pledge of Allegiance.
3. Roll Call
The October 20, 2020 Village Board meeting was held via GoToWebinar. With the exception of President Michels and Trustee Koch who were in the Board Room at Village Hall, all other attendees noted below participated remotely.
Present: 7 President Sean Michels, Trustee Jen Konen, Trustee Heidi Lendi, Trustee Ryan Walter, Trustee Sean Herron, Trustee Rick Montalto. Trustee Ted Koch
Absent: 0
Also Present:
Administrator Eichelberger, Attorney Julien, Public Works Director Speciale, Police Chief Rollins, Community Development Director Magdziarz, Finance Director Anastasia, Public Works Deputy Director Merkel, Village Engineer Piotrowski, and Senior Management Analyst/Village Clerk Murphy
4. Public Hearing
None
5. Appointments and Presentation
None
6. Public Comments on Items Scheduled for Action
None
7. Consent Agenda
A motion was made by Trustee Montalto, seconded by Trustee Koch, to approve the Consent Agenda with the exception of item g. The motion carried by the following vote:
AYE: 6 Montalto, Koch, Konen, Lendi, Walter, Herron
Nays: 0 None
Absent: 0 None
a. Approval: Minutes of the October 6, 2020 Village Board Meeting
b. Approval: Vouchers
c. Approval: Treasurer’s Report
d. Approval: 2021 Village Meeting Calendar
e. Ordinance: Repealing and Amending Title 3, Chapter 11 – Raffles
f. Resolution: Authorizing an IGA with Kane County for the Administration of Raffle Permits - STAR
g. Ordinance: Amending Village President and Board Compensation
h. Resolution: Authorizing an IGA with SGFPD for an Emergency Community Notification System – STAR
i. Resolution: Authorizing an Emergency Community Notification System
A motion was made by Trustee Montalto, seconded by Trustee Koch, to approve the ordinance amending Village President and Board Compensation. The motion carried by the following vote:
AYE: 6 Montalto, Koch, Herron, Konen, Lendi, Walter
Nays: 0 None
Absent: 0 None
President Michels asked about providing a stipend for future new board members for technology such as laptops for remote meetings, electronic agendas and presentations. Board discussion ensued. The Board reached consensus to not pursue the stipend and approve the ordinance as presented.
8. General Business
a. Resolution: Authorizing an ITEP Grant Application for Sidewalks
A motion was made by Trustee Koch, seconded by Trustee Herron, to approve a resolution authorizing the submission of an application for the Safe Routes to Kaneland Schools Project for an Illinois Transportation Enhancement Program (ITEP) Grant and execution of all necessary documents. The motion carried by the following vote:
AYE: 6 Koch, Herron, Walter, Montalto, Konen, Lendi
Nays: 0 None
Absent: 0 None
Director Speciale explained that in 2018 the Village applied for a grant that did not come through, however, IDOT recommended that the Village apply for ITEP funds when they became available.
9. Discussion Items
a. Curfew Regulations
Chief Rollins explained that the current Village of Sugar Grove curfew regulations do not align with State statute or neighboring communicates in regards to age. The State sets the restriction at 17 while the Village sets it at 18. To avoid confusion regarding the age restriction and incorporate additional updates from the State statute, staff recommends amending Title 5 Chapter 3 regarding curfew. The Board reached consensus to amend the curfew as recommended by staff and directed staff to bring back an ordinance for consideration at a future meeting.
b. GFOA Distinguished Budget Award
Director Anastasia explained that the GFOA Distinguished Budget Award Program has adopted major significant additional requirements, which will cause increased staff time and cost to complete. He explained that the changes seem more suited to larger municipalities with larger budgets and staff. As such, staff recommends the Village not continue applying for the award, but continue to produce the budget document at the current level with continued smaller improvements. Board discussion ensued. The Board reached consensus to not continue applying for the award as recommended by staff.
10. Reports
a. Staff
President Michels asked Director Speciale to remind contractors to clean-up signage along IL 47. He also asked if the street light survey had been conducted. Director Speciale reported that the initial survey was completed and 24 lights were repaired. A follow-up survey and light repairs will be conducted before Halloween.
Trustee Montalto asked when tree trimming would be done in Mallard Point. Deputy Director Merkel responded that it is scheduled to commence approximately November 1. He also asked about the Village’s salt supply. Director Speciale responded that it is full.
President Michels asked if the Police Department had enough candy for Halloween.
Chief Rollins responded that the department is still collecting candy.
President Michels asked if the Village needed to make any changes due to the new COVID restrictions that will begin Friday, October 23. Administrator Eichelberger responded that no changes to operations need to be made at this time. Staff will get the word out about the changes to residents and businesses.
b. Trustees
Trustee Montalto reported that he will be attending an online meeting for the Aurora Area Convention and Visitors Bureau the morning of October 22 and the Village Board Special meeting that evening.
Trustee Lendi reported that she had voted early at the Sugar Grove Library and found that the process ran smoothly.
c. President
President Michels reminded everyone of the recommended Halloween trick-or-treat hours of 3:00 – 7:00 p.m. The next meeting of the Village Board will be a Special Meeting on October 22. The next regular meeting of the Village Board will be held Election Night, November 3, 2020. Village offices will be open for business on Election Day.
11. Public Comments
None
12. Airport Report
None
13. Closed Session
None
14. Adjournment
A motion was made by Trustee Montalto, seconded by Trustee Herron, to adjourn the Regular Meeting of the Board of Trustees at 6:32 p.m. The motion carried by the following vote:
AYE: 6 Montalto, Herron, Koch, Lendi, Konen, Walter
Nays: 0 None
Absent: 0 None
https://www.sugargroveil.gov/download/Minutes/2020/10202020.pdf
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