City of Delavan City Council Met July 20..
Here is the minutes provided by the council:
The Delavan City Council met in regular session at 6:30 pm. Mayor Elizabeth Skinner presided. The following aldermen were present: Douglas Bury, Ben Ross, Jeff Johnson, Wade Fornoff, Brent Nafziger and Robert Hall. Others in attendance were Jeff Hoffman, Heather Hoffman, John Ringel, Diana Flatley, Jenny Larimore, City Clerk Laurie Magan, City Administrator Matt Fick, Police Chief Michael Evans and Deputy Clerk Tammy Hintz. Patrick Meyer and Attorney William Connor were available via zoom.
The meeting notice and agenda were posted at least forty-eight hours in advance of the meeting on the door of the City Council Room and on the window in City Hall. A copy of the meeting notice and agenda is attached to and made a part of the minutes.
The Pledge of Allegiance was recited by those present. The invocation was given by Mayor Skinner.
CONSENT AGENDA
The following items were presented to vote under the Consent Agenda
A. Minutes of the July 6, 2021, regular meeting
B. Approval of Resolution #2021-17 for payment of bills
A motion was made by Alderman Bury, seconded by Alderman Ross to approve Consent Item A., Minutes of the July 6, 2021, Regular Meeting, Approve Consent Item B., Resolution #2021-17, A RESOLUTION APPROVING THE DIRECTING THE PAYMENT OF CERTAIN BILLS OF THE CITY OF DELAVAN, ILLINOIS. The vote on this motion was as follows: Ayes: Johnson, Bury, Fornoff, Hall, Ross, Nafziger; Nays: none; Abstain: none Absent: None. Motion carried.
MAYOR'S REPORT
Mayor Skinner made the following report:
Mayor Skinner requested an immediate planning session with all Alderman and City Administrator regarding setting priorities and goals for the city. Mayor Skinner requested the assistance of Katherine Brown who recently retired for the University of Illinois extension office who has experiencing in facilitation and planning. Katherine will assist in helping us plan our goals. The meeting will be set for August 5, 2021, at 5:30 p.m. Mayor Skinner asked that each Alderman provide her with their input prior to the meeting. The community cook out will take place on July 27th, it will be following a new sign presentation from the restoration society and band concert. The city officials will serve hot dogs, popcorn and lemonade. If the volunteers would like to purchase a T-shirt to wear at the event, they should provide Tammy with their size.
CITY ADMINISTRATOR'S REPORT
City Administrator Matt Fick made the following report:
A citizen has reached out to the city for an extension of their house into the sanitary system and we would need a cost estimate and I am looking to everyone to see if there is a consensus to add this to the agenda at the next meeting. Patrick Meyer has been working with Mediacom and their insurance company in regard to damage they caused some damage to sewer lines and to city property in the amount of $20,000. The third full time police officer, Chase Gillespie, has returned to work full time.
Mayor Skinner recommended that we move Executive Session down to right before Item J to accommodate guests that we have at the meeting.
NEW BUSINESS
A. Presentation by Jeff Hoffman, from J.R. Hoffman Pond. Jeff gave a presentation in regard to present state of lakes and direction. The ponds are getting monthly pond bacteria which is eating at the sediment at the bottom of the lakes and this is causing some of the problems with the lakes. The upper lake has needed monthly doses of dye. He indicated the main lake needs lily pads for fish production. He said he has a weed razor that he can use to remove lily pads without chemicals. Jeff asked what the feeding schedule was and the type of food being fed. Matt indicated twice a day, early morning and late afternoon. He indicated Triton was being fed. Jeff indicated this was a good type of food and stressed the importance of sticking to a strict feeding schedule to promote maximum fish growth. Jeff asked what the current fish budget was. Matt indicated it was $800 to $1,000 to stock the main lake. Jeff would like to stock with blue gill and grass carp.
B. Discussion and Action on Optimist Club Car Show request for Labor Day Weekend. City Administrator Matt Fick indicated Chris Schertz had requested that the city provide two regular port a potty's, one handicap port a potty and a hand washing station at the Labor Day car show held at the Lake Park. Alderman Hall made a motion to approve, seconded by Alderman Ross. Alderman Johnson asked if they needed to provide proof of insurance. The Mayor indicated they would and we could go ahead and vote on it contingent on them providing proof of insurance. The vote on this motion was as follows: Ayes: Johnson, Bury, Fornoff, Hall, Ross, Nafziger; Nays: none; Abstain: none Absent: None. Motion carried.
C. Presentation from the Delavan Historical Society Regarding a Presentation on the Underground Railroad on Monday, Sept. 6 at Prairie Rest at 1 p.m., and hosting Live Music at the Colony House from 2:00 pm - 4:00 pm. Mary Ruth was coming to the council because they would like to have live music on the porch of the Colony house and wanted to know if they needed special permission. Alderman Bury wanted to know if there was any special permission or permit that was needed as he did not remember seeing it in the code. Attorney Conner agreed that since it was not on the street, there would not be any permit needed. Alderman Bury made a motion that the council approved to support the live music at the colony house. Seconded by Alderman Fornoff. The vote on this motion was as follows: Ayes: Johnson, Bury, Fornoff, Hall, Ross, Nafziger; Nays: none; Abstain: none Absent: None. Motion carried.
D. Discussion and Action on authorization to go out to bid for $30,000 of sidewalk repair/replacement work. Patrick Meyer gave a report and provided a map of areas where sidewalks in the city have an immediate need to be replaced due to a study and public complaints. These areas will go out for bids to contractors for $30,000 to be spent for contracted work. Alderman Johnson questioned why we were bidding $30,000 in work when our budget was $41,600. City Administrator Fick explained that we would contract $30,000 out and the balance would be performed by our current city staff. This would be for the smaller repair areas. Alderman Johnson made a motion that we got out to bid $30,000 of sidewalk repair/replacement work. Seconded by Alderman Nafziger. The vote on this motion was as follows: Ayes: Johnson, Bury, Fornoff, Hall, Ross, Nafziger; Nays: none; Abstain: none Absent: None. Motion carried.
E. Discussion and Action on City of Delavan FY2021-2022 Residential Maintenance Program eligibility items. Matt got a request for a resident for an exterior door replacement. Should this be allowed in our current residential maintenance program. Alderman Bury made a motion to allow this under our program. Seconded by Alderman Fornoff. The vote on this motion was as follows: Ayes: Johnson, Bury, Fornoff, Hall, Ross, Nafziger; Nays: none; Abstain: none Absent: None. Motion carried.
F. Discussion and Action on an Ordinance Adding a Section 9.301, Planning Commission, to the City Code, Chapter IX, Boards and Commissions (ORD#2021-22) Mayor Skinner asked Attorney Bill Conner to address this. In the process of making changing to zoning ordinances it was noted when the planning commission was phased out and the zoning board of appeals was added. Alderman Johnson made a motion and Alderman Fornoff seconded. Alderman Fornoff felt there should be a limit on the number of terms a member can serve. Since these are appointed positions that we should not put term limits on it. Mayor Skinner indicated this would be added to the next meeting to vote on the term. The vote on this motion was as follows: Ayes: follows; Ayes: Johnson, Bury, Fornoff, Hall, Ross, Nafziger; Nays: none; Abstain: none Absent: None. Motion carried.
G. Mayoral appointments to fill vacancies to the Planning Commission Zoning Board of Appeals. Mayor Skinner indicated she had spoken with two individuals who are willing to serve. They are Gill Gravis and John Elser. Alderman Bury made a motion to approve and seconded by Alderman Nafziger. There was no further discussion on this vacancy. The vote on this motion was as follows: Ayes: Johnson, Bury, Fornoff, Hall, Ross, Nafziger; Nays: none; Abstain: none Absent: None. Motion carried.
H. Discussion and Action Amending Chapter XXIII, Traffic, Article IX, Parking (ORD #2021 23) John Ringel, owner of Olde Towne Bar and Grille, addressed the council in regard to the 15 minute parking signs. Mayor Skinner reported that it was a motion to be voted on at tonight's meeting. John expressed his opinion that if they were the same type and height as the No Skateboarding or No Bicycle on Sidewalk that they would be ignored just like these signs are. Chief Evans said they would be because there were regulations that needed to be followed. Alderman Hall asked if they would still be allowed to put the orange cones out in the parking spaces and he was told he would still be allowed to do this. A motion was made by Alderman Bury and seconded by Alderman Ross. The vote on this motion was as follows: Ayes: Johnson, Bury, Fornoff, Hall, Ross, Nafziger; Nays: none; Abstain: none Absent: None. Motion carried.
I. Discussion and Action Regarding use of Tax Increment Financing Funds in the Amount of $1,154.50 to Pay Litwiller Farm Drainage. City Administrator Matt Fick asked the Alderman to refer to the invoice in their packets in regards to the Litwiller Farms. This is an agreement with the previous City Administrator and is a TIF eligible expense. Alderman Bury made the motion to Approve the Use of TIF in the Amount of $1,154.50 to Pay Litwiller Farm Drainage. Seconded by Alderman Ross. The vote on this motion was as follows: Ayes: Johnson, Bury, Fornoff, Hall, Ross, Nafziger; Nays: none; Abstain: none Absent: None. Motion carried.
PUBLIC COMMENTS
Jenny Larimore addressed the council about adding their residence to the City Sewer. In the 1960's their house was annexed into the city. They have city water but not city sewer. Jenny and her husband talked to the Aldermen last week in regard to being annexed into the City Sewer. The Mayor indicated that they could certainly look into doing this. Jenny indicated that they have been paying city taxes all these years and felt they should be able to have City Sewer. Matt has obtained an estimate. Alderman asked if they were at a point where they were having problems with their present sewer system and needed to do something. Jenny indicated that they were and would need to do something in the near future.
Alderman Johnson made the motion to move to executive session for the purpose of executive session to review executive session minutes under 5 ILCS 120/2 (c) (21) discussion of minutes of meetings lawfully closed under the open meeting act for purposes of approval of executive session minutes and review of the minutes as mandated by the open meeting act. Seconded by
Alderman Hall. The vote on this motion was as follows: Ayes: Johnson, Bury, Fornoff, Hall, Ross, Nafziger; Nays: none; Abstain: none Absent: None. Motion carried.
Council moved into Executive Session at 7:30 pm
Council returned to Regular Session at 7:36 pm
Roll call was taken
J. Discussion and Action on Motion to Approve Executive Session Minutes. Alderman Bury made the motion to Approve Executive Session Minutes presented this evening dated 01/21/2014, 10/6/2015, 2/20/2018, 6/16/2018, 4/7/2020, 9/15/2020, 11/3/2020, 11/17/2020, seconded by Alderman Johnson. There was no discussion on this motion. The vote on this motion was as follows: Ayes: Johnson, Bury, Fornoff, Hall, Ross, Nafziger; Nays: none; Abstain: none Absent: None. Motion carried.
K. Discussion and Action on Motion to Determine that the Need for Confidentiality Still Exists as To All or Parts of Certain Executive Session Minutes. Alderman Bury made the motion that the Need for Confidentiality Still Exists as To All or Parts of Certain Executive Session Minutes as to the Above-Mentioned Dates, excluding 2/20/2018. Seconded by Alderman Nafziger. There was no discussion on this motion. The vote on this motion was as follows: Ayes: Johnson, Bury, Fornoff, Hall, Ross, Nafziger; Nays: none; Abstain: none Absent: None. Motion carried.
L. Discussion and Action on Motion to Determine That Certain Executive Session Minutes No Longer Require Confidential Treatment and Shall be Made Available for Public Inspection. A motion was made by Alderman Bury to release minutes dated 2/20/2018 and seconded by Alderman Ross. The vote on this motion was as follows: Ayes: Johnson, Bury, Fornoff, Hall, Ross, Nafziger; Nays: none; Abstain: none Absent: None. Motion carried.
OTHER ITEMS FOR CONSIDERATION
Alderman Johnson - Asked about upgrades at the Post Office to create handicap access. City Administrator Matt Fick indicated he was not sure and would get back to him on the matter.
The meeting was adjourned by Mayor Skinner at 7:40 pm.
https://docs.google.com/document/d/1C9pmdj94R9LI4_RMkUgN4oJQFI5yjdTtabaJjM_RkPo/edit
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