City of East Peoria City Council met March 15

By Kristine Gonzales-Abella

Jul 13, 2022

City of East Peoria City Council met March 15.

Here are the minutes provided by the council:

The Regular Meeting of the City Council of the City of East Peoria, Illinois was called to order by his Honor Mayor John P. Kahl presiding at 6:00 P.M. with proper notice having been given.

Upon the roll being called the following answered present: Mayor John P. Kahl, Commissioner Daniel S. Decker, Commissioner Mark E. Hill, Commissioner Seth D. Mingus, and Commissioner Michael L. Sutherland.

Absent: None.

The invocation was given by Commissioner Hill.

Mayor Kahl led the Council and the audience in the pledge of allegiance to the flag.

PUBLIC HEARING:

“PUBLIC HEARING ON THE PROPOSED ANNUAL APPROPRIATION ORDINANCE AND PROPOSED WORKING CASH BUDGET FOR THE FISCAL YEAR MAY 1, 2022 TO APRIL 30, 2023.”

Motion by Commissioner Hill, seconded by Commissioner Decker; Mr. Mayor, I move that the City Council recess the Regular Meeting to hold a public hearing.

Yeas: Commissioners Decker, Hill, Mingus, Sutherland and Mayor Kahl.

Nays: None

Mayor Kahl declared the motion carried and the Regular Meeting recessed to hold a public hearing at 6:01 P.M.

Mayor Kahl called the Public Hearing to order with proper notice having been given.

Those present were the following: Mayor John P. Kahl, Commissioner Daniel S. Decker, Commissioner Mark E. Hill, Commissioner Seth D. Mingus, and Commissioner Michael L. Sutherland.

Absent: None.

Mayor Kahl explained the purpose of the meeting. He turned the discussion over to Director of Finance, Jeff Becker. Director Becker explained that there are two documents in front of the City Council. Those documents are the appropriation ordinance and the working cash budget. He explained that the appropriation ordinance represents the maximum amount of expenditures for the City for the fiscal year and is created from the working cash budget. The total amount in the appropriation ordinance is $114,469,358.

Mayor Kahl asked for any comments from the audience. There was no response.

Motion by Commissioner Hill, seconded by Commissioner Mingus; Mr. Mayor, I move that to adjourn the Public Hearing and reconvene the Regular Meeting.

Yeas: Commissioners Decker, Hill, Mingus, Sutherland and Mayor Kahl.

Nays: None

Mayor Kahl declared the motion carried and the Regular Meeting reconvened at 6:04 P.M.

The meeting was reconvened at 6:04 P.M. with the following present: Mayor John P. Kahl, Commissioner Daniel S. Decker, Commissioner Mark E. Hill, Commissioner Seth D. Mingus, and Commissioner Michael L. Sutherland.

Absent: None.

Motion by Commissioner Mingus, seconded by Commissioner Decker; Mr. Mayor, I move that the minutes of the Regular Meeting held on March 15, 2022 be approved as printed.

Yeas: Commissioner Decker, Hill, Mingus, Sutherland, and Mayor Kahl.

Nays: None.

Mayor Kahl declared the motion carried.

Mayor Kahl proclaimed April 2022 as “Parkinson’s Disease Awareness Month”. He presented the proclamation to Barb and Roger Halleen. Mr. Halleen expressed gratitude to the Mayor and City Council. He explained that numbers are increasing for those in their 20s and 30s being diagnosed with Parkinson’s Disease. He expressed gratitude for their service dog for mobility.

Mayor Kahl stated if there was anyone in the audience who wanted to speak on any items on the agenda to come to the podium and state the matter or matters to be discussed. There was no response.

CONSENT AGENDA ITEMS BY OMNIBUS VOTE:

Mayor Kahl asked if any Commissioner wished to remove any items from the Consent Agenda for discussion. Commissioner Hill explained that Item Number 8 would be removed for voted after the consent agenda.

Motion by Commissioner Hill, seconded by Commissioner Mingus; Mr. Mayor, I move to adopt a consent agenda consisting of items numbered 1 through 7 and 9 through 14 as listed on the agenda for this meeting to be considered by omnibus vote.

Item Number 1 - Adoption of Resolution Number 2122-124 – Resolution to Approve Payment of the Schedule of Bills Listed on Schedule Number 21 in the amount of $2,535,796.99.

Item Number 2 - Adoption of Ordinance Number 4632 on its Second Reading – (AN ORDINANCE AUTHORIZING AN AMENDMENT TO THE CONDITIONS IMPOSED ON THE SPECIAL USE PREVIOUSLY GRANTED FOR PROPERTY LOCATED AT 2354 WASHINGTON ROAD IN THE CITY OF EAST PEORIA) – (Amendment to the conditions imposed on the Special Use of the Property established by Ordinance Number 4549 regarding the number of vehicles parked and offered for sale on the Property zoned “B-3, Business Service District”.)

Item Number 3 - Adoption of Ordinance Number 4633 on its Second Reading – (AN ORDINANCE AUTHORIZING A SPECIAL USE FOR PROPERTY LOCATED AT 2200 CENTENNIAL DRIVE IN THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS) – (Special Use to allow for placement and construction of an oversized accessory structure as to both size and height on the Property that has an exterior that is inconsistent with the exterior of the main residential structure on the Property zoned “C, Conservation and Residential Estate District”.)

Item Number 4 - Adoption of Ordinance Number 4634 on its Second Reading – (AN ORDINANCE AUTHORIZING A SPECIAL USE FOR PROPERTY LOCATED AT 326 PARK AVENUE IN THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS) – (Special Use to allow for a short-term rental on the Property zoned “R-2, One-Family Dwelling District”.)

Item Number 5 - Adoption of Ordinance Number 4637 on its Second Reading – (AN ORDINANCE AUTHORIZING A SPECIAL USE FOR PROPERTY LOCATED AT 814 SPRINGFIELD ROAD IN THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS) – (Special use for a short-term rental use for the residential property zoned “R-1, One-Family Dwelling District”.)

Item Number 6 - Adoption of Ordinance Number 4638 on its Second Reading – (AN ORDINANCE AUTHORIZING A SPECIAL USE FOR PROPERTY LOCATED AT 3414 MEADOW AVENUE IN THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS) – (Special use to allow the siting of a motorcycle bodywork and repair shop on property zoned “B-3, Business Service District”.)

Item Number 7 - Adoption of Ordinance Number 4636 on its Second Reading - (AN ORDINANCE AMENDING THE VIDEO GAMING REGULATIONS IN CHAPTER 21 OF TITLE 3 OF THE EAST PEORIA CITY CODE REGARDING THE FEE FOR REGISTRATION OF VIDEO GAMING TERMINALS)

Item Number 9 - Adoption of Resolution Number 2122-116 on its Second Reading - Resolution approving an Agreement with Municode for Phased Recodification of the City Code.

Item Number 10 - Adoption of Resolution Number 2122-117 on its Second Reading - Resolution approving the Eastport Marina Management Agreement between the City of East Peoria and Omega 9, LLC.

Item Number 11 - Adoption of Resolution Number 2122-110 on its Second Reading - Resolution allocating $1,000,000 of Motor Fuel Tax Funds for the 2022 Street Maintenance Program and confirming and approving 2022 Engineering Extension Agreement with Patrick Meyer & Associates and associated rate of compensation for Engineering Services related to the 2022 Street Maintenance Program.

Item Number 12 - Adoption of Resolution Number 2122-112 on its Second Reading - Resolution approving Proposal from Electric Pump for the Cooper Park Lift Station Pump Replacement Project in the amount of $77,335.

Item Number 13 - Adoption of Resolution Number 2122-111 on its Second Reading - Resolution approving Updated Purchase of Additional Radios and Equipment for the Fire Department from Motorola Solutions and Supreme Radio Communications, Inc.

Item Number 14 - Approval of Ordinance Number 4635 – (AN ORDINANCE AMENDING TITLE 10, CHAPTER 1, SECTION 1.4 OF THE EAST PEORIA CITY CODE AND RELATED CODE PROVISIONS PERTAINING TO PENALTIES FOR ORDINANCE VIOLATION CASES.)

Yeas: Commissioners Decker, Hill, Mingus, Sutherland, and Mayor Kahl.

Nays: None.

Mayor Kahl declared the motion carried.

Motion by Commissioner Hill, seconded by Commissioner Decker; Mr. Mayor, I move you that Items numbered 1 through 7 and 9 through listed on the Consent Agenda be hereby approved and adopted, the items numbered 2 through 3 having been read once by their title and having laid on the table for no less than one week for public inspection be adopted as presented.

Item Number 1 - Adoption of Resolution Number 2122-124 – Resolution to Approve Payment of the Schedule of Bills Listed on Schedule Number 21 in the amount of $2,535,796.99. (Adopted by omnibus vote)

Item Number 9 - Adoption of Resolution Number 2122-116 on its Second Reading - Resolution approving an Agreement with Municode for Phased Recodification of the City Code. (Adopted by omnibus vote)

Item Number 10 - Adoption of Resolution Number 2122-117 on its Second Reading - Resolution approving the Eastport Marina Management Agreement between the City of East Peoria and Omega 9, LLC. (Adopted by omnibus vote)

Yeas: Commissioners Decker, Hill, Mingus, Sutherland, and Mayor Kahl.

Nays: None.

Mayor Kahl declared the motion carried and the items adopted by omnibus vote designation.

Resolution No. 2122-115 by Commissioner Hill, seconded by Commissioner Mingus; BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, ILLINOIS that Resolution No. 2122-115 hereto attached, a Resolution Regarding the Third-Party Administrator and Pharmacy Benefits Manager for the City’s Group Health Insurance Plan, be hereby approved. Mr. Mayor, I move you that this Resolution No. 2122-115 having been read once by its title and having laid on the table for no less than one week for public inspection, be adopted as presented.

Commissioner Hill explained that this is for an agreement for Third Party Administrator (“TPA”) and Pharmacy Benefits Manager (“PBM”) services for the City’s Group Health Insurance Plan and are the City’s current TPA and PBM.

Commissioner Decker explained that he would be abstaining from voting on this item as well as Resolution Number 2122-121 due to his employment with the City.

Yeas: Commissioners Hill, Mingus, Sutherland, and Mayor Kahl.

Nays: None.

Abstain: Commissioner Decker.

Mayor Kahl declared the motion carried and Resolution No. 2122-115 be duly adopted as presented.

Motion by Commissioner Hill, seconded by Commissioner Decker; Mr. Mayor, I move you that Ordinance No. 4639 hereto attached, (ANNUAL APPROPRIATION ORDINANCE FOR THE CITY OF EAST PEORIA, ILLINOIS FOR THE FISCAL YEAR FROM THE FIRST DAY OF MAY A.D. 2022 TO THE LAST DAY OF APRIL A.D. 2023) be accepted on its first reading as read by its title, and be laid on the table for no less than one week for public inspection.

Commissioner Hill commented on this being the first reading of the appropriation ordinance that sets out the maximum that can be legally spent. Illinois requires that this be in place by the end of the first quarter of the fiscal year (or July 31). The City chose to adopt the ordinance prior to that date. The total amount that is appropriated in all funds for the fiscal year 2022 to 2023 is $114,469,358. The Public Hearing early was related to the appropriation ordinance and was available to the public at least ten days prior to the public hearing.

Yeas: Commissioners Decker, Hill, Mingus, Sutherland, and Mayor Kahl.

Nays: None.

Mayor Kahl declared the motion carried.

Resolution No. 2122-120 by Commissioner Hill, seconded by Commissioner Mingus; BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, ILLINOIS that Resolution No. 2122-120, hereto attached, a Resolution to approve the Working Cash Budget for the Fiscal Year from the first day of May A.D. 2022 to the last day of April A.D. 2023, be approved. Mr. Mayor, I move you that this Resolution No. 2122-120 be accepted on its first reading as read by its title, and be laid on the table for no less than one week for public inspection.

Commissioner Hill explained that the working cash budget is available to the public each year. He thanked the staff and City Council for working on producing the working cash budget.

Mayor Kahl commented on the budget meetings that focused on operating budgets separate from the capital budget. It is a balanced working cash budget. The council implemented a five-year capital budget and has lived within the means of the budget and the five-year capital plan. He commented on the capital budget plan for the coming fiscal year 2022-2023 and ensuring that everyone is on the same page.

Commissioner Decker explained that the City has been able to have a smooth budget planning for his coming fiscal year. He hopes that City stays in this position. The City plans to spend around $2.9 million on roads.

Yeas: Commissioners Decker, Hill, Mingus, Sutherland, and Mayor Kahl.

Nays: None.

Mayor Kahl declared the motion carried.

Resolution No. 2122-122 by Commissioner Hill; WHEREAS, the City has acquired title to a parcel of real estate located within the City of East Peoria through the foreclosure and abandonment provisions of the “Unsafe Property” Division of Article 11 of the Illinois Municipal Code (65 ILCS 5/11-31-1, et seq.), and this parcel is legally described in Exhibit A and depicted in Exhibit B, attached hereto and incorporated by reference (hereinafter the “Property”); and

WHEREAS, the City has determined that the Property is surplus public real estate owned by the City, and the City considers the Property to be excess Property and unnecessary for City use or City purposes; and

WHEREAS, the City seeks to sell the Property pursuant to the process set forth under Section 11- 76-4.1 of the Illinois Municipal Code (65 ILCS 5/11-76-4.1), which provides for the appraisal of the Property by a certified or licensed appraiser and then the sale of the Property by City Officials, by a local licensed real estate agency, or by public auction for no less than 80% of the appraised value; and

WHEREAS, the Property is further described by the parcel’s current zoning classification, size, and use in Exhibit A; and

WHEREAS, the City Council hereby finds that it is in the best interests of the City to sell the Property such that the Property can be developed and put to use by an interested purchasing party;

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT:

Section 1. The above recitations are found to be true and correct.

Section 2. The Property, after obtaining an appraisal of the Property by a certified or licensed appraiser, is hereby directed to be sold by any process set forth under Section 11-76-4.1 of the Illinois Municipal Code for no less than 80% of the appraised value.

Section 3. City Officials are hereby authorized to execute any documents necessary to initiate the sale or transfer of the Property, including, but not limited to, the execution of a listing agreement with a local licensed real estate agency, and to negotiate the terms of such sale or transfer of the Property to an interested purchasing party. The terms of such sale or transfer of the Property shall include payment by the purchasing party of the City’s costs, including, but not limited to, the cost of the appraisal, recording fees, and City attorneys’ fees in the amount of five hundred dollars ($500.00); together with the standard real estate agent commission rate if listed by a local real estate agency.

Section 4. The City Clerk is hereby authorized and directed to publish this Resolution and any exhibits attached hereto (excluding Exhibit B) immediately upon the passage of this Resolution by the City Council in a daily or weekly newspaper circulated in the City of East Peoria.

Section 5. City Officials, in their discretion, are hereby authorized to withdraw the Property from the sale or transfer process for any reason they deem necessary or appropriate.

Motion by Commissioner Hill, seconded by Commissioner Decker; Mr. Mayor, I move that Resolution No. 2122-122 be adopted as presented.

Commissioner Hill commented on the property and the process for selling the excess property.

Yeas: Commissioners Decker, Hill, Mingus, Sutherland, and Mayor Kahl.

Nays: None.

Mayor Kahl declared the motion carried and Resolution No. 2122-122 be duly adopted as presented.

Resolution No. 2122-123 by Commissioner Hill; WHEREAS, the City has acquired title to a parcel of real estate located at 307 Elmwood Street within the City of East Peoria through the foreclosure and abandonment provisions of the “Unsafe Property” Division of Article 11 of the Illinois Municipal Code (65 ILCS 5/11-31-1, et seq.), and this parcel is legally described in Exhibit A and depicted in Exhibit B, attached hereto and incorporated by reference (hereinafter the “Property”); and

WHEREAS, the Property is further described by the parcel’s current zoning classification, size, and use in Exhibit A; and

WHEREAS, the City Council hereby finds that it is in the best interests of the City to sell the Property such that the Property can be developed and put to use by an interested purchasing party;

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT:

Section 1. The above recitations are found to be true and correct.

Section 5. City Officials, in their discretion, are hereby authorized to withdraw the Property from the sale or transfer process for any reason they deem necessary or appropriate.

Motion by Commissioner Hill, seconded by Commissioner Decker; Mr. Mayor, I move that Resolution No. 2122-123 be adopted as presented.

Commissioner Hill explained that this resolution is for the sale of additional excess property and authorizes the selling process.

Yeas: Commissioners Decker, Hill, Mingus, Sutherland, and Mayor Kahl.

Nays: None.

Mayor Kahl declared the motion carried and Resolution No. 2122-123 be duly adopted as presented.

Resolution No. 2122-121 by Commissioner Hill, seconded by Commissioner Mingus; BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, ILLINOIS that Resolution No. 2122-121, hereto attached, a Resolution Regarding Renewal of Group Term Life Insurance Policy for City Employees, be approved. Mr. Mayor, I move you that this Resolution No. 2122-121 be accepted on its first reading as read by its title, and be laid on the table for no less than one week for public inspection.

Commissioner Hill commented on the resolution which is for renewal of the group term life insurance policy for City employees. The renewal will cost 12.6% more. The rates are included and will remain the same.

Yeas: Commissioners Hill, Mingus, Sutherland, and Mayor Kahl.

Nays: None.

Abstain: Commissioner Decker.

Mayor Kahl declared the motion carried.

Resolution No. 2122-119 by Commissioner Decker; WHEREAS, Tazewell County (the “County”) annually provides a grant (the “Grant”) to help fund the curbside recycling program operated by the City; and WHEREAS, the County has offered to provide the Grant in the amount of $47,026.00 for 2022; and WHEREAS, the Grant will be disbursed under the terms of an intergovernmental agreement between the City and the County;

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT the Mayor is hereby authorized and directed to execute an intergovernmental agreement between the City and the County under such terms and conditions as the Mayor in his discretion deems appropriate providing for the distribution of a curbside recycling grant in the amount of $47,026.00 from the County to the City.

Motion by Commissioner Decker, seconded by Commissioner Mingus; Mr. Mayor, I move that Resolution No. 2122-119 be adopted as presented.

Commissioner Decker commented on this being an annual grant. The County began this grant several years ago when the County wanted to assist communities in their recycling programs. This does not cover all the costs of recycling. However, it assists in some of the costs. Many residents take advantage of the recycling program.

Yeas: Commissioners Decker, Hill, Mingus, Sutherland, and Mayor Kahl.

Nays: None.

Mayor Kahl declared the motion carried and Resolution No. 2122-119 be duly adopted as presented.

Mayor Kahl stated if there was anyone in the audience who wanted to speak on any items not on the agenda to come to the podium state the matter or matters to be discussed.

Grace Clucas from the Greater Peoria Economic Development Council and the Tazewell County Broadband Committee came up the podium to discuss the Tazewell County Broadband Committee. The Tazewell County Broadband Committee is currently collecting survey data to identify underserved areas throughout the county. She explained that they have been working with broadband service providers. There is a survey that takes around ten minutes. They are also talking with local people in Tazewell County and trying to get people connected. Please visit www.Connecttazewell.com to get information and complete the survey. Ms. Clucas can assist with questions and information. Infrastructure building is what the possible funding for broadband can be used for. In more rural areas, this can connect Tazewell County as a whole.

Mayor Kahl asked for any additional comments from the audience. There was no response. Mayor Kahl then asked for comments from Council.

Commissioner Decker commented on the traveling Vietnam Memorial Wall in Levee Park. People used the Wall as an opportunity to get out and see something during COVID. It was used a funding source for the Honor Flight Program. Finally, those Honor Flights will be starting again soon on April 28 and others in the future. He commented on the crowd at the airport that greets those individuals returning on the Honor Flight. This and other fundraising events work to have help fund the flights. Mayor Kahl explained that Dennis Vandiver spoke about his experience on the Honor Flight and the positive impact that the Honor Flight had on Mr. Vandiver.

Commissioner Hill commented on the budget process and having a balanced budget. He explained that the East Peoria Farmer’s Market is coming up beginning May 20 and will occur every Friday through the end of August. Applications are going out for vendors.

Commissioner Sutherland explained that the Highview Road job will likely begin soon. He commented on traffic control for the project. The Faulkner Road job is finally winding down and they will be on to the new system shortly weather permitting. He commented on replacing pipe more than has ever been done in the past in the City. He expressed the importance of infrastructure on development in the City. Commissioner Sutherland commented on the video regarding the water and sewer being completed shortly. He commented on the leak adjustment process for water leaks.

Motion by Commissioner Sutherland, seconded by Commissioner Decker; Mr. Mayor, I move you that we adjourn until Tuesday evening, April 5, 2022 at 6:00 P.M.

Yeas: Commissioners Decker, Hill, Mingus, Sutherland, and Mayor Kahl.

Nays: None

Mayor Kahl declared the motion carried and the meeting adjourned at 6:53 P.M.

https://www.cityofeastpeoria.com/AgendaCenter/ViewFile/Minutes/_03152022-962

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