Peoria Standard

City of Chillicothe City Council met Aug. 14.

Here are the minutes provided by the council:

A regular meeting of the City Council of the City of Chillicothe, Peoria County, Illinois, met in Regular Session in person August 14, 2023 at 7:00 P.M with Mayor Michael D. Hughes presiding and with proper notice having been posted.

Mayor Michael D. Hughes called the meeting to order at 7:00 P.M.

The Pledge of Allegiance, to the Flag of the United States of America, was recited.

Chairman Hughes directed Clerk Byrnes to take roll.

Physically Present: Mayor Michael D. Hughes

Treasurer B.L. Bredeman

City Clerk Jill Byrnes

Alderpersons: Barry Bredeman, Patricia Westerman-Connor, Courtney Gehrig, Jeff Jenkins, Gary Sharp, Jacob VanBruwaene, Donald White, Timothy White

Alderperson's Absent: None

Also, Physically Present:

Office Manager Denise Passage

Police Chief Jeremy Cooper

City Attorney Kevin Day

Attorney Bill Streeter

City Engineer Dave Horton

Superintendent of Public Works Shawn Sutherland

Chairman Hughes declared a Quorum present.

The Minutes of the Regular Council Meeting held on July 24, 2023, were presented.

Motion Alderperson Jenkins, second Alderperson D. White, that the Council dispense with the reading of the Minutes of the July 24, 2023 Regular Council Meeting and approve the Minutes as presented.

Motion Carried Via Voce Vote.

PETITIONS AND COMMUNICATIONS BY THE CLERK:

Clerk Byrnes presented the following Committee and Commission Minutes:

1. Bike Path Task Force - 4/20/23 and 7/6/2023

2. Chillicothe Plan Commission - 6/6/2023 and 8/1/2023

3. Public Hearing Appropriation Ordinance 2023-2024 – 6/26/2023

4. Judicial Committee – 7/26/2023

5. Marketing & Tourism Commission - 8/7/2023

6. Public Works Committee - 8/9/2023

Clerk Byrnes presented the following reports:

1. City Collectors Report - July 2023

2. Budget Report – July 2023

3. City Treasurers Report - 7/31/2023

4. City Engineer Report - 8/9/2023

I am in receipt of an application for variance for 422 W. Truitt Ave, this will be referred to the Zoning Board of Appeals for a hearing date.

I am in receipt of a thank you letter from the Community Needs Agency which reads: Mayor and Aldermen,

Thank you for the donation of $2,000.00. Your generous donation will help us help others with our programs and services. We appreciate you! Darlene Kumpf, President CNA

Announcement: There will be an Open House at ARC at Chillicothe, formally Heritage Health, 1028 Hillcrest Drive on August 27, 2023 from 3:30 – 5:30 p.m. Ribbon Cutting at 4:00 p.m. and light refreshments. All Alderpersons should have a flyer in their mailbox.

Motion Alderperson Jenkins, second Alderperson T. White, that the minutes as presented be accepted and the communications as presented by Clerk Byrnes be accepted and placed on file. Motion Carried Via Voce Vote.

PETITIONS AND COMMUNICAITONS FROM THE MAYOR AND ALDERPERSONS:

Mayor Hughes announced to the Council that both ARC, formally Heritage Health and Community Needs Agency were hiring for various positions.

Alderperson D. White announced to the Council that the Canoe & Kayak Jaunt held Sunday August 13, 2023 was a success with 75 attendees, and weather was ideal.

COUNCIL COMMITTEE COMMUNICATIONS:

Alderperson D. White, Chairman of Judicial Committee announced that the Plan Commission did not recommend the Ordinance prohibiting ground mounted solar. They would like to investigate any ordinance Peoria/Peoria County has in place. City Attorney Kevin Day is researching and this will go back to Judicial Committee for further discussion.

ANYONE WITH BUSINESS CONCERNING CITY GOVERNMENT:

None

Motion Alderperson VanBruwaene, second Alderperson Bredeman, that the bills as presented be paid and the payrolls and transfers be approved.

Roll Call Vote was:

Ayes: Bredeman, Connor, Gehrig, Jenkins, Sharp VanBruwaene, D. White, T. White

Nays: None

Chairman declared motion carried.

MAYOR HUGHES:

Motion Alderperson Jenkins, second Alderperson Gehrig, that the Council waive the building permit fee of $160.00 for a shed at 1201 Bradley, for the Chillicothe Community Fire Protection District.

Roll Call Vote was:

Ayes: Bredeman, Connor, Gehrig, Jenkins, Sharp VanBruwaene, D. White, T. White

Nays: None

Chairman declared motion carried.

PUBLIC WORKS COMMITTEE:

Motion Alderperson Sharp, second Alderperson VanBruwaene, that the Council approve an expenditure of $2,100.00, payable to Engbrecht Concrete for the concrete repair at Hardees. Roll Call Vote was:

Ayes: Bredeman, Connor, Gehrig, Jenkins, Sharp VanBruwaene, D. White, T. White

Nays: None

Chairman declared motion carried.

Motion Alderperson Sharp, second Alderperson VanBruwaene, that the Council approve the priority one Road & Bridge Project - Street Overlay/Curb Improvement, in the amount of $175,000.00, as an approved project.

Roll Call Vote was:

Ayes: Bredeman, Connor, Gehrig, Jenkins, Sharp VanBruwaene, D. White, T. White

Nays: None

Chairman declared motion carried.

Motion Alderperson Sharp, second Alderperson Gehrig, that the Council waive the bid process and approve an expenditure of $21,175.00 payable to Advance Asphalt Co. for the full depth patching project. Payable from the Road & Bridge Fund, priority one project Street

Overlay/Curb Improvement.

Roll Call Vote was:

Ayes: Bredeman, Connor, Gehrig, Jenkins, Sharp VanBruwaene, D. White, T. White

Nays: None

Chairman declared motion carried.

Motion Alderperson Sharp, second Alderperson VanBruwaene, that the Council approve an expenditure of $19,598.89 payable to Advanced Asphalt Co., for the Alley Surfacing (milling & paving), which includes milling a portion of Matthews Street. Payable from the Road & Bridge Fund, priority one project Street Overlay/Curb Improvement.

Roll Call Vote was:

Ayes: Bredeman, Connor, Gehrig, Jenkins, Sharp VanBruwaene, D. White, T. White

Nays: None

Chairman declared motion carried.

Motion Alderperson Sharp, second Alderperson VanBruwaene, that the Council approve an expenditure of $3,237.00, payable to Tri-County Regional Planning Commission, for the FY24 annual fee for the Joint Funding Agreement and authorize the Mayor to sign said agreement. Payable from as follows: $1,618.50 Road & Bridge and $1,618.50 General Fund.

Roll Call Vote was:

Ayes: Bredeman, Connor, Gehrig, Jenkins, Sharp VanBruwaene, T. White

Abstain: D. White

Nays: None

Chairman declared motion carried.

Motion Alderperson Sharp, second Alderperson VanBruwaene, that the Council authorize the City Attorney to draft an ordinance amending the Riversound Annexation Agreement amending the construction phases.

Roll Call Vote was:

Ayes: Bredeman, Connor, Gehrig, Jenkins, Sharp VanBruwaene, D. White, T. White

Nays: None

Chairman declared motion carried.

Alderperson Sharp, second Alderperson Jenkins, that the Council waive the bid process and approve an expenditure of $37,052.40 payable to Advanced Asphalt Co., for the overlay of Sycamore Street from Bradley Ave. to Santa Fe. Payable from the Road & Bridge Fund, priority one project Street Overlay/Curb Improvement.

Note: After approving all of the projects tonight that go with the Priority One Road & Bridge Project Street/Curb Improvement, there is a balance of $97,173.71. Throughout the year we will bring forward a few more projects to utilize the remainder.

Roll Call Vote was:

Ayes: Bredeman, Connor, Gehrig, Jenkins, Sharp, VanBruwaene, D. White, T. White

Nays: None

Chairman declared motion carried.

PUBLIC SAFETY COMMITTEE:

Motion Alderperson Jenkins, second Alderperson D. White, that the Council approve the request for live entertainment in the beer garden/outdoor pavilion as submitted by the American Legion for the following dates:

Sunday, August 27, 2023, 2:00 p.m. - 6:00 p.m.

Sunday, September 10, 2023, 2:00 p.m. - 5:00 p.m.

Sunday September 24, 2023, 2:00 p.m. - 6:00 p.m.

Motion Carried Via Voce vote.

Motion Alderperson Jenkins, second Alderperson T. White, that the Council approve the special event request submitted by Marti Jones, for the use of the Woodbine Street Cul de Sac area, on September 23, 2023 for 2:00 p.m. - 9:00 p.m. for a block party.

Roll Call Vote was:

Ayes: Bredeman, Connor, Gehrig, Jenkins, Sharp VanBruwaene, D. White, T. White

Nays: None

Chairman declared motion carried.

CEMETERY & PARKS COMMITTEE:

Motion Alderperson T. White, second Alderperson D. White, that the Council approve an expenditure of $500.00, payable to Diane Reger, to buy back a cemetery grave space, Section 25 Lot 38 North grave space. Payable from the General Fund.

Roll Call Vote was:

Ayes: Bredeman, Connor, Gehrig, Jenkins, Sharp VanBruwaene, D. White, T. White

Nays: None

Chairman declared motion carried.

Motion Alderperson T. White, second Alderperson Jenkins, to adjourn at 7:30 p.m.

Chairman Hughes declared the meeting adjourned.

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