Peoria Standard

Peoria County Board - Infrastructure Committee met Jan. 2.

Here are the minutes provided by the committee:

MEMBERS PRESENT:	Phillip Salzer – Chairperson; Daniel Kelch – Vice Chairperson, James Dillon, Betty Duncan, Terry Ruhland, Sharon Williams, Matt Windish
MEMBERS ABSENT:
OTHERS PRESENT:	Scott Sorrel – County Administrator; Shauna Musselman – Assistant County Administrator; Jennie Cordis Boswell - State's Attorney's Office; Heather McCord – Chief Financial Officer; Julie Kusturin – Finance; Gretchen Pearsall– County Administration; Amy McLaren, Jeff Gilles – County Highway Department; Mark Little – Chief Information Officer; Calvin Kerley – Facilities Director; Brian Johnson – Greater Peoria Sanitary District

Call to Order

Chairperson Salzer called the meeting to order at 3:00 p.m.

Approval of Minutes

A motion to approve the minutes of November 28, 2023 was made by Ms. Duncan and seconded by Mr. Kelch. The motion to approve carried.

Informational

• Greater Peoria Sanitary District Minutes

Mr. Johnson directed committee members to the submitted minutes of November 28, 2023 and stood for any questions. He noted that November is a housekeeping month, with many project close-outs and preparing for calendar year 2024. There were no questions or comments from committee.

(Mr. Dillon enters meeting.)

• Facilities Master Plan

Mr. Little provided an update on FY2023 budgeted projects, including:

• Roof replacement at both the Jail and JDC continues. Roof replacement on the Main Street side of the courthouse is complete, and work on the Jefferson side continues.

• The bid for the Jail ring road is anticipated to be issued the next several weeks. A bid for parking lot repair at the JDC will be issued at the same time.

• Phase I of brick tuckpointing and repair at the Jail was completed in 2023, and a P.O. for Phase II will be released in the next several months, dependent on budget.

• Sprinkler head replacement at the JDC was approved by the County Board, and a P.O. has been issued to PIPCO for the project.

• FY2022 Motor Fuel Tax Documentation Review

Mr. Gilles advised that IDOT reviews County Motor Fuel Tax Funds, Township Motor Fuel Tax Funds, and Township Bridge Program Funds annually. He stated that IDOT visited the office in the fall to review all three funds for the year 2022, and found the County Highway in full compliance.

• Old Galena Road Project Completion

Ms. McLaren presented drone footage of Old Galena Road as well as a timeline of the work done on the project since its inception in 2008, the costs incurred, and ultimate cost savings.

Committee Action

• HHS Project Change Order #07

A motion to approve was made by Mr. Ruhland and seconded by Ms. Williams.

Mr. Sorrel advised that the amount of Change Order #07 has a value of $116,805.00 and will be paid from Project Contingencies. He noted that the Change Order does not alter the Guaranteed Maximum Price or project budget. He stated that the largest component of the Change Order will allow for an upgrade to the electrical design of the HVAC system.

(Mr. Windish enters meeting.)

Mr. Sorrel remarked that it was the county’s position that the now upgraded design should have been within the original design but was not. He advised that due to the sizeable value of the Change Order, he and Mr. Ruhland met with the Farnsworth Group and entered into a negotiation as it relates to errors and omissions. He stated that the county ultimately negotiated 30% of the value of the Change Order as well as an additional $5,000.00, for a total discount of $41,000.00 to the Change Order. He remarked that the $116,805.00 value of the Change Order does not change; however, the $41,000.00 discount will be reflected in a credit in the contract with Farnsworth Group.

Mr. Ruhland also spoke on the negotiation process and commended the Farnsworth Group for the professionalism displayed during the negotiation. He noted that the $5,000.00 credit equals the amount River City Construction discounted a previous Change Order for the removal of an underground storage tank.

Mr. Windish asked what the Project Contingency was budgeted for, and Mr. Ruhland stated that the initial Project Contingency was budgeted at approximately $800,000.00 and has been reduced by Change Orders to $416,000.00.

The motion to approve carried (7-0).

Public Comment

Chairperson Salzer called for any public comments. There were none.

Miscellaneous

None.

Adjournment

The meeting was adjourned by Chairperson Salzer at 3:37 p.m.

https://www.peoriacounty.gov/AgendaCenter/ViewFile/Agenda/_01222024-1555