Peoria Standard

City of Peoria Landfill – Solid Waste Committee met June 5.

Here are the minutes provided by the committee:

Members Present: Chairman Stephen Morris, Vice-Chair Rick Fox, Sharon Williams, Stephen Van Winkle– 4

Members Absent: Zachary Oyler Timothy Riggenbach– 2

Non-Voting Members: KJ Mathews, Samantha Riley, Josh Gabehart (Foth) Jennie Boswell, Robert Culp- 5

Attendees: City of Peoria Corporation Counsel – Patrick Hayes, County Administrator – Scott Sorrell, Tara Van Hoof (Foth), Joyce Blumenshine.

Rebecca Cottrell (Peoria County), Brian Meginnes (GFL Legal Representation)

ANNOUNCEMENTS, ETC.

None.

CITIZENS’ OPPORTUNITY TO ADDRESS THE COMMITTEE

Joyce Blumenshine offers a special thank you to the committee.

Motion to approve 04/24 minutes

Van Winkle motioned to approve the minutes, seconded by Williams, approved with a unanimous verbal vote. 

ITEM NO. 1 REPORT FROM FOTH INFRASTRUCTURE & ENVIRONMENT, LLC Monthly Update

Josh Gabehart begins with financials, the total spend was 33.6% of the January through December 31, 2024, contract which is, consistent with the planned budget spend of 35%.

There were two shutdowns since the last meeting requiring 405 – CAAPP forms. (one shutdown was for 3 hours and 2 minutes and the other for 16 hours and 1 minute) One shutdown occurred due to high winds preventing the auto restart, while the other was due to a power phase loss which Ameren had to restore. Since the last meeting, 10,000 gallons of leachate have been transported off-site to GPSD.

Monthly tonnages through April are attached to the provided spreadsheet. Monthly tonnages are down by roughly 8,000 tons per month compared to 2023 waste receipts.

Landfill 3 updates

Foth, GFL, and CEC (GFL subcontractor) Met on 5/30/24 regarding the LF3 permit modification application permit- GFL will provide more information during their presentation.

Landfill Entrance Dam

Foth and GFL met on 5/20/24 with IDNR and agreed they are trying to get things back rolling as far as the dam rehabilitation and wetland mitigation projects. They plan to check in with Hanson (engineering group) to determine the status.

Signature Approvals

Approval for Chairman Morris’ Signature

• 405-CAAPP Forms for Two Flare Shutdowns that Exceeded the One Hour Duration (request approval to obtain Chairman Morris’ signature should they need to arise before the next Committee Meeting)

Sharon Williams motioned to approve first, seconded by Fox, and approved with a unanimous verbal vote.

Waste Profiles Request

• Receive and file one pre-approved waste profile: 637497IL. (Foth has included all the technical data in the packet.) No action is required from the committee.

Solar Award Approval

• Approval to Award the Solar Development Project

Fox motioned to approve first, seconded by Van Winkle, and approved with a unanimous verbal vote.

The bid opening for the solar development RFP was held on 4/23/24. Two bids were received -One from Ameresco and the other from Chaberton Energy. A meeting between the Foth and committee Member Rick Fox was held on 05/07/24 to evaluate the proposals. On 05/30/24 we met again to discuss scoring and pathing going forward. Based on the scoring matrix provided by the City's Procurement office shows an average score indicating Ameresco comes in with the higher rate. (A more detailed assessment is attached). Through our recommendation, we are recommending moving forward for approval to award the solar development project to Ameresco pending legal review by the State’s attorney and financial review by the City of Peoria. Ameresco estimated lease payments in the first year to total $149,000 between the two sites.

Chairman Morris confirmed (prior discussion) that those two locations wouldn't have any impact on any other aspect of the development.

Josh- There would be no foreseeable acts to the future of our existing Landfill sites. (?)

ITEM NO. 2 REPORT FROM PUBLIC WORKS ADMINISTRATION

Landfill Monthly Budget Report

Josh presented the monthly report from Public Works - The Landfill report for April 2024 is included in the current Landfill statement. The Landfill budget has been adjusted to reflect the dropping of waste receipts down to 8,000 tons per month through the end of the year causing the revenue to drop. Expenditures for a transfer station, Landfill 1 expansion, and additional on-call services have also been projected. That does project a significant expense over revenues.

ITEM NO. 3 REPORT FROM WASTE MANAGEMENT

Monthly Activity Reports

Ian- We’ve finished all the weekly random load checks, and they were documented without any issues. We’re asking Chairman Morris to sign any documents that come up between now and the next meeting. We are requesting authorization for the Committee chairperson to sign such documents, subject to review and approval in advance by Foth.

Between February and March, we plan to do another drone survey of PCC2. The survey should be done by roughly July, so we should have more information in August. We are down about 12,000 tons but we are trying to manage around 8,000 tons per month so we can extend the life of the project.

Chairman Morris- What is your best estimate of when this will be ready? Ian- Without the drone survey it's hard to tell but hopefully the end of 2024, or early 2025. Signature Approvals

Fox motioned to approve first, seconded by William, and approved with a unanimous verbal vote.

ITEM NO. 4 REPORT FROM GFL

Monthly Activity Reports

A. Monthly Activity Reports

Tim Curry with GFL opens the discussion about submitting a permit modification to the IEPA. (IDNR) noted the existence of a historical underground mine within the footprint of Landfill No. 3. This information changed the status of the Permit to be on hold. The requirement for the permit to be taken off hold is a submittal of a permit modification with a plan to address the subsurface mine portion. IDNR did their exploration and determined that the Black Jewel #2 mine is not located in the Springfield coal seam to definitively state that the subject mine was in the surface-mined Herrin Coal seam. We (GFL) enlisted CEC to do a peer review and help us determine if the extent of the report, that was completed, was efficient in minimizing risk associated with building a landfill over a previously operated coal mine in the Herrin Coal seam. Civil & Environmental Consultants, Inc. (CEC) agreed that the Black Jewel #2 mine is not located in the Springfield coal seam to definitively state that the subject mine was in the surface-mined Herrin Coal seam. (All further details are included in the subject application provided in the packet).

We intend to submit that upon your approval. With the intent to move forward following approval, PCCLI will promptly obtain the remaining application signatures and apply the IEPA. If IEPA approves and the permit is unpaused we plan to start working as soon as possible.

Questions----

1. (Josh) Do you have a figure for the planned investigation activities for the 7535 mine?

a. Not at the time and feel the narrative is sufficient for the permit modification. Foth concurs.

2. Do you plan to move ahead with the first phases of Landfill 3 construction while the northern investigation is underway?

a. Yes, plan to work in parallel to meet commitments to progress with landfill development.

3. Is GFL leading the investigation efforts, more specifically are you going to seek IDNR funding for this work?

a. Yes, we are planning to ask for the funding but if they do not, GFL plans to do the investigation regardless of IDNR funding.

b. Page 2 of 5 (PDF 134) has a type of 2013 to 2014. Will make corrections on the submittal.

4. (Sharon) Have you reached out to the contractors who will be doing the work? Also, will they rebid it or are you going to update the bid? (if so) when will that happen? a. No, we have not taken those steps yet because we need this authorization first. Plus, we need the meeting with IEPA. I don't plan to place this out to the public for bid; our first intention will be to reach out to UCM, who was originally the winning bidder and negotiate.

5. (Van Winkle) Do we have an idea of the overall schedule?

a. Tim- Based on the IEPA permit modification approval (within 90 days) we would start construction in the Fall of this year. With intent on completing instruction, our plan is by the end of the calendar year 2025.

6. So, the earliest we can expect is late Spring of 2026, right?

a. Correct. If it could be done sooner, but most are weather dependent which could slow it down.

7. (Jennie) Does the permit modification make clear that Phases #1 and #2 will begin at the same time the exploration is going on?

a. Tim- It is not worded as Phase 1 and 2 but it does state to initiate construction activities at the same time as the exploration is going. Phases 1 and 2 are what will be built first.

8. (Fox) What is the intent and timeline for household hazardous waste etc.? As I can recall some timelines have to be met.

a. The intent is to move forward with those. There are permit modifications that are required because of this delay. Are far as the household hazardous waste, the intent is to still honor the agreement and provide that service. Discussions are being had.

9. (Van Winkle) When will we expect GFL to resume the responsibility included in our contract regarding Landfill 1?

a. We need to get the Permit modification in before that can be determined.

Signature Approvals

Fox motioned to approve first, seconded by Van Winkle, and approved with a unanimous verbal vote.

Unfinished / New Business

None.

Executive session- 3:36 PM

The chairman moved to go into executive session to discuss probable litigation and not return, other than to adjourn.

Van Winkle motioned first, seconded by Riggenbach, and approved with a unanimous verbal vote.

Adjournment- 4:31 PM

https://il-peoria.civicplus.com/AgendaCenter/ViewFile/Agenda/_06192024-663